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Admin and Operations Assistant Manager

2 weeks ago

West Region, Singapore Singapore Children's Society Full time $80,000 - $120,000 per year

Supervisory role

  1. Supervise day-to-day operations of the staff members of the Admin and Operations team
  2. Oversee the competency/professional development of the team

Admin/Finance

  1. Oversee finance processes to ensure accuracy and in compliance with the Society's finance accounting SOP (RFPs for professional tuition, home events, festivities, food and household supplies, school pocket money and concession expenses, ad-hoc operational needs etc)
  2. Review and suggest improvements to the administrative workflows and SOPs to ensure efficiency and quality of work deliervables.

IT/Data Protection

  1. Maintain a PDPA-compliant environment by enforcing the Society's Information security and internal data protection policies in practice
  2. Oversee the utilisation and operationalisation of the Home Management System to encourage high usership.
  3. Oversee the asset inventory of IT equipment, software and other applications, and maintenance contracts.

Facilities

  1. Maintain a safe and healthy work environment by enforcing the Society's Safety, Health and Environment Management Guidelines.
  2. Handle facilities and equipment maintenance and manage job requests such as installation, repair, maintenance and enhancement of facilities and equipment.
  3. Coordinate and manage repair and maintenance work assignments performed by technicians, vendors, and contractors.
  4. Identify facilities problems and ensure that solutions are implemented effectively
  5. Oversee and keep up to date Asset and Equipment lists of the home i.e. MSF  and SCS asset lists.
  6. Work with HOH together with COF Facilities team on renovation and renewal plans for

Requirements:

  • Degree in a related course
  • Minimum 4 years of relevant work experience
  • Good understanding of facility management and M&E systems
  • Familiar with Workplace Health & Safety Act
  • Knowledge of Risk Management / Fire Safety Act & Regulations
  • Excellent interpersonal and communication skills
  • Flexible and adaptable
  • Good analytical and problem-solving skills
  • Meticulous and organized
  • Good written and oral communication
  • Possess high level of initiative, independence and adaptability
  • Able to work in a fast paced environment