Executive Assistant

*Job Description: Executive Assistant to Executive Group Director*

*Location:* Singapore (Hybrid – Virtual & On-site as required)

*Employment Type:* Full-time/Part-time

*About the Role*

We are seeking a highly organized, resourceful, and proactive *Executive Assistant (EA)* to provide professional and personal support to the *Executive Director of a leading real estate company in Singapore*. This role requires a strategic thinker with strong administrative capabilities, excellent communication skills, and the ability to operate effectively in both virtual and in-person settings.

The Executive Assistant will act as a trusted partner to the Sales Director, ensuring seamless management of daily operations, client interactions, and sales team support.

*Key Responsibilities*

*Executive Support*

• Manage the Sales Director's calendar, including scheduling internal/external meetings, property site visits, client appointments and personal schedule.

• Handle confidential correspondence, prepare professional emails, and draft proposals.

• Organize domestic and international travel arrangements (flights, accommodation, itineraries).

• Anticipate the Director's needs, ensuring their time is optimized for high-value activities.

*Sales & Client Coordination*

• Assist in managing client relationships: liaise with buyers, sellers, developers, and agents on behalf of the Director.

• Support in the preparation and managing of property marketing materials, property listings and client proposals.

• Coordinate property showings, and networking events (both virtual and on-site).

*Team & Office Operations*

• Assist in preparing sales contracts, agreements, and compliance documentation.

• Maintain digital filing systems (CRM, shared folders, property databases).

• Support recurring team meetings: agenda preparation, notes/minutes, and action tracking.

*Ad-hoc & Strategic Support*

• Conduct research on market trends, competitor activities, and new property launches.

• Track key deadlines for projects, marketing campaigns, and client deliverables.

• Provide onsite support during property launches, sales events, and client meetings (when required)

*Requirements*

*Qualifications & Experience*

• Diploma/Degree in Business Administration, Real Estate, or related fields.

• *1-2 years' experience* as an Executive Assistant, Personal Assistant, or Sales Coordinator (real estate industry experience strongly preferred).

• Positive work attitude and openness to learn will be considered over qualifications and work experience

• Strong organizational, multitasking, and problem-solving skills.

• High proficiency with Google Suite/Microsoft Office applications (Excel, Word, PowerPoint).

• Familiarity with CRM systems (e.g., Zoho, HubSpot, or property-specific CRMs) is a plus.

*Key Attributes*

• Discretion and ability to handle sensitive information with confidentiality.

• Excellent written and verbal communication skills in English (Mandarin knowledge is an advantage to liaise with Chinese clients).

• A proactive self-starter who anticipates needs and takes initiative.

• Flexible to work both virtually and on-site (site visits, events, and client meetings).

• Strong interpersonal skills and professional presence.

*Working Arrangement*

• *Hybrid role*: primarily remote, with in-person requirements for property viewings, events, and key meetings.

• Working hours: flexible

*Compensation & Benefits*

• Competitive salary based on experience.

• Performance-related incentives.

• Opportunities for professional development and growth in the real estate sector.

• Dynamic working environment with exposure to high-value real estate transactions.

Job Types: Part-time, Contract, Fresh graduate

Contract length: 12 months

Pay: $ $1,500.00 per month

Expected hours: 10 – 20 per week

Benefits:

• Flexible schedule
• Professional development
• Work from home

Work Location: Hybrid remote in Singapore 237994