Senior Executive, Administrative Support

2 weeks ago

NTU Main Campus Singapore Nanyang Technological University Singapore Full time $60,000 - $80,000 per year

This incumbent is part of Nanyang Business School Corporate Services - Academic Support Unit that is dedicated to assisting faculty with research and teaching-related administrative tasks. The team aims to excel operationally by establishing a service centre focused on customer satisfaction and faculty support. This role will function as the primary contact for faculty regarding all administrative aspects of research and teaching activities.

Job Responsibilities

Central / Cross Division Administrative Support

  • Act as the main hub for the processing of faculty pre-travel requests, expense claims, and reimbursements. Provide proper and timely processing of expenses claim incurred by faculty.

  • Assist with purchases in accordance with NTU procurement policies and guidelines.

  • Assist in budget planning for faculty-related expenses.

  • Proper filing and accounting of revenue and expenditure for periodic financial reporting.

  • Assist in the organisation of events such as seminars, workshops, and retreats, including logistical arrangements, budget monitoring, and smooth on-site execution.

  • Provide support to divisions' research centres.

  • Support activities related to assessments (e.g., quizzes) and examination invigilation.

  • Other tasks assigned by ASU Lead on a needs basis

Job Requirements

  • Minimally a Diploma in Business Administration, or related field. Degree in Business Administration, or related field, is preferred.

  • Minimum 5 years of working experience in an administrative role.

  • Relevant working experience in education sector will be advantageous.

  • Strong proficiency in MS Office suite, and online productivity tools.

  • Articulate with excellent verbal and written communication skills.

  • Able to work individually and collaborate with others as a team

  • Strong planning, organisational and problem-solving skills

  • Independent and possess strong multi-tasking abilities

  • Meticulous and attentive to details

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU

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