Assistant Manager, Administrative Support

4 days ago


NTU Main Campus Singapore Nanyang Technological University Singapore Full time $40,000 - $80,000 per year

Established in 1981, the School of Electrical and Electronic Engineering (EEE) is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 120 faculty members and an enrolment of more than 5,000, of which about 2,000 are graduate students.

We are seeking highly motivated individuals to join our team as Assistant Manager.

Job Description

As an Assistant Manager, you will play a key role in driving operational excellence across various administrative functions in the School of Electrical and Electronic Engineering. This position is based at NTU's main campus and is part of the school's central administrative team supporting faculty members.

Key Responsibilities:

  • Provide comprehensive administrative support to faculty, including procurement, claims, travel arrangements, and document submissions

  • Coordinate academic processes such as exam administration, mark entry, and related support

  • Support research administration by assisting with proposal preparation, submission coordination, and budget tracking

  • Monitor fund utilization, maintain expenditure records, and assist PIs in managing research grant budgets

  • Prepare and consolidate research data and indicators for reporting and submission

  • Liaise with internal departments (e.g., Finance, HR, Research Office) and external vendors to resolve budgetary, compliance, and process-related issues

  • Organize and support school-level events, seminars, meetings, and academic visits, including logistics and documentation

  • Contribute to digitalization and workflow improvements to enhance efficiency and service delivery

  • Maintain updated records, prepare internal reports and presentation materials

  • Provide secretariat support for committees and meetings, including agenda preparation, minute-taking, and follow-up tracking

  • Liaise with internal departments and external stakeholders to ensure smooth execution of administrative processes.

Qualifications:

  • Bachelor's degree in any relevant field

  • A minimum of 3 years' working experience is required

  • Relevant administrative experience in a tertiary education or research environment is preferred

  • Strong communication and analytical skills

  • Ability to work collaboratively in a diverse team environment

  • Experience supporting multiple stakeholders and handling diverse administrative functions is essential

  • Previous experience in data analytics or statistical analysis is advantageous

  • Experience or IT skillsets to support automation and modernisation of administrative systems (preferred)

  • Experience in budget management, project coordination, and stakeholder engagement within an academic setting.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU

  • NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $90,000 - $120,000 per year

    Senior Assistant Manager, Support and Care Management (University Wellbeing Office)Wellbeing and support are top priorities for NTU. Ensuring these enable NTU to fulfill its educational mission and duty of care.This role is part of the University Wellbeing Office (UWO) and is required for the management and administration of wellbeing support services and...

  • Assistant Manager

    9 hours ago


    NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $90,000 - $120,000 per year

    NTU's Wee Kim Wee School of Communication and Information seeks an Assistant Manager/Senior Assistant Manager to join our graduate programmes team.  The successful candidate will will oversee the entire administration of the graduate programmes, This includes managing admissions, programme management, student administration, and other related areas.  This...


  • NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $40,000 - $80,000 per year

    The School of Humanities Undergraduate Education Office provides administrative support across the full spectrum of undergraduate education matters within the School. The Senior Executive will be a key member supporting all administrative functions related to undergraduate programmes, facilitating smooth operations and timely delivery of information and...


  • Singapore AETOS SUPPORT SERVICES PTE. LTD. Full time

    **About AETOS**: **About the Role - Job Descriptions**: - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Order office supplies and research new deals and suppliers - Maintain contact lists - Book travel arrangements - Submit and...


  • NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $80,000 - $120,000 per year

    The Finance Business Partner (FBP) plays an instrumental role in establishing finance business partnership with stakeholders in University's unit or group of University's units. The partnership is vital to enable and ensure effective finance planning, reporting and operations in alignment with University's policies and guidelines.The role has a primary...

  • Research Assistant

    2 weeks ago


    NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $40,000 - $80,000 per year

    Established in 1992, the Wee Kim Wee School of Communication and Information (WKWSCI) is the only full-fledged communication school in Singapore and is a world-class centre of excellence with an international faculty, state-of-the-art research laboratories, and global institutional affiliations. The school is seeking a Research Assistant to support academic...

  • Assistant Director

    1 week ago


    NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $104,000 - $130,878 per year

    We're looking for a highly motivated individual to lead the People Services team within NTU Shared Services, Human Resources. This role is crucial for ensuring the smooth and efficient delivery of core HR services to our employees.You will guide and mentor a team of 15, responsible for the day-to-day delivery of essential HR services including payroll,...


  • NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $60,000 - $80,000 per year

    The College of Humanities, Arts, and Social Sciences (CoHASS) at NTU is setting up a new Communications team to strengthen its brand presence and unify messaging across its schools and centres. As part of the newly established team, the Assistant Manager will play a key role in content development, platform management, and communications coordination across...


  • NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $70,000 - $120,000 per year

    Established in 1981, the School of Electrical and Electronic Engineering (EEE) is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 130 faculty members and an enrolment of...


  • NTU Main Campus, Singapore Nanyang Technological University Singapore Full time $90,000 - $120,000 per year

    Consistently ranked among the world's best business schools, Nanyang Business School (NBS), NTU is one of the most established, comprehensive providers of business and management education in the Asia-Pacific region.​​​As a premier business school within a leading technological university, we draw on the best of Asia and the West to inspire innovation,...