Admin Specialist

2 days ago

Central Region, Singapore GOERTEK SINGAPORE PTE. LTD. Full time $40,000 - $60,000 per year

Job Summary

The Admin Specialist is responsible for overseeing day-to-day office operations, fostering a positive and high-performance workplace culture, and ensuring seamless administrative and facilities management in a corporate office environment. This role manages a wide range of vendors (e.g., IT support, renovation contractors, cleaning) and ensures compliance with company policies, safety standards, and service-level expectations.

The ideal candidate is detail-oriented, organized, resourceful, and capable of creating an engaging, efficient, and well-run workplace environment.

Key Responsibilities

1. Office Administration & Operations

  • Oversee daily office operations, ensuring a clean, organized, productive workspace.
  • Manage front office functions including reception, meeting rooms, mail/courier handling, and company visitors.
  • Maintain office supplies, equipment, pantry inventory, stationery, and procurement of administrative needs.
  • Handle company documents, filing systems, and internal administrative workflows.
  • Other administrative & operations tasks as assigned.

2. Workplace Culture & Employee Experience

  • Champion workplace culture initiatives and employee engagement activities (e.g., onboarding experience, team-building events, festive celebrations, corporate announcements).
  • Maintain a welcoming, inclusive, and professional office environment aligned with Goertek's culture and values.
  • Coordinate employee welfare programs (snacks/pantry management, monthly birthday sessions, wellness programs).

3. Facilities & Space Management

  • Oversee the maintenance, safety, and efficiency of the office premises.
  • Liaise with building management on repairs, access cards, safety inspections, and security matters.
  • Support workspace planning, seat layouts, office expansion/relocation, and renovation projects.
  • Conduct periodic facilities checks to ensure compliance with safety, cleanliness, and operational standards.
  • Maintain and manage office assets and inventory tracking.

4. Vendor & Contract Management

  • Manage a wide portfolio of office, facilities, and operational vendors (cleaning, pantry, IT support, renovation, equipment, courier, travel agencies, security, maintenance).
  • Own the end-to-end vendor lifecycle: sourcing, negotiation, onboarding, performance review, renewal, and termination.
  • Ensure service level agreements (SLAs) are met, costs are optimized, and quality of service is consistently high.
  • Drive cost-efficiency initiatives through vendor comparison and budget management.
  • Maintain updated vendor contracts and ensure adherence to procurement and compliance policies.

Key Requirements

Qualifications & Experience

  • Diploma or Degree in Business Administration, Office Management, or related fields.
  • 3–5 years of office management / facilities / admin experience, ideally in technology or manufacturing.
  • Proven strong vendor management experience with ability to negotiate effectively and manage performance.
  • Experience in managing office expansions or workplace setups is a strong plus.

Skills & Competencies

  • Strong organizational, administrative, and problem-solving skills.
  • Excellent communication skills with proficiency in mandarin to communicate with mandarin speaking stakeholders.
  • High level of professionalism, confidentiality, and interpersonal skills.
  • Ability to multitask and operate in a fast-paced, growing environment.
  • Proficient in MS Office, Excel, and office administrative systems.
  • Strong ownership, reliability, and independence in handling office operations.

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