Admin Manager cum HR

18 hours ago

West Region, Singapore Hansfort Pte Ltd Full time $40,000 - $60,000 per year

Working Location: Boonlay

Working Hours:8:30am to 6:15pm (5days)

Job Description:

  1. Office & Operations Administration

  2. Oversee day-to-day administrative operations for both head office and outlets.

  3. Manage office and outlet supplies (stationery, packaging, uniforms, cleaning materials, etc.).
  4. Maintain accurate company records, filing systems, and licenses (SFA, NEA, fire safety, etc.).

  5. Coordinate with suppliers for service contracts (pest control, equipment maintenance, cleaning).

  6. HR & Staff Support

  7. Handle recruitment, onboarding, and offboarding of shops and kitchen staff.

  8. Maintain staff attendance, leave, and roster records.
  9. Prepare and submit payroll data to accounts/HR system.

  10. Ensure staff complete required hygiene and safety training (e.g., WSQ Food Hygiene).

  11. Compliance & SOP Management

  12. Ensure outlets comply with all food safety, hygiene, and workplace safety standards.

  13. Keep track of renewal dates for food licenses, insurance, and business permits.

  14. Implement and monitor company SOPs for admin, HR, and operational processes.

  15. Finance & Purchasing Support

  16. Monitor and control administrative and operational expenses.

  17. Manage petty cash and outlet reimbursement claims.

  18. Support accounts team with invoice verification and vendor payments.

  19. Communication & Coordination

  20. Act as the link between outlet managers, kitchen production, and management.

  21. Prepare weekly operational reports for management review.

  22. Assist in scheduling meetings and preparing agendas/minutes.

  23. Event & Project Assistance

  24. Support marketing or seasonal promotions (e.g., festive packaging, special menus).

  25. Coordinate with production and logistics for product launches or bulk orders.

  26. IT & System Oversight

  27. Liaise with POS and inventory system providers for updates and troubleshooting.

  28. Maintain accurate data in HR, POS, and stock management systems.

Ability to work independently and collaboratively across departments.

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