ADMINISTRATIVE ACCOUNT ASSISTANT
1 week ago
Accounting Duties :
Perform & assist in accounting operations with daily reconciliation of payments received, including matching operational reports with bank statements
Prepare and maintain accounting ledgers, journals, schedules and reconciliation
Liaise and follow up on payments/collections with vendors, customers and internal departments regarding billing issues
Ensure accounts payable, receivable, and inventory ledgers are all reconciled and all expenses entered and accrued before preparing closing reports
Assist with general finance-related administrative duties
Administrative Duties :
Perform billing in the accounting system and portal
Send out Statement of Account to customers
Process staff claims/update cash book
Ensure supporting documents are uploaded and both physical and digital documents are in proper filing systems.
Application for a license or access permit from government bodies or locations that require it when necessary
Maintain and organize company records, contracts, and confidential documents
Company vehicles maintenance, repairs, seasonal parking, and vehicle-related matters
Oversee and maintain in good order office facilities/equipment & supplies eg. aircon system, copier, computers, etc.
Handle phone calls, emails, and other correspondence
Arrange meetings, minutes, appointments, and event schedules, travel/accommodation, if any
Maintain office and housekeeping items. Managing the purchase of all Office supplies, such as pantry items, stationery, and maintaining stock
Flexibility to perform and ad hoc other general administrative duties or operational tasks when required
Requirements:
Minimum GCE 'O' Level / Higher NITEC / Diploma in Accounting, Business Administration, or equivalent
At least 1 year of admin and/or accounting experience preferred (fresh graduates welcome to apply)
Able to commence work immediately or within a short notice period
Proficient in MS Office with basic accounting knowledge
Ability to work independently and as part of a team
Strong organizational and multitasking and prioritize effectively
Positive attitude with good communication and interpersonal skills
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