Executive, Secretary

1 week ago

Singapore Seletar Country Club Full time $4,000 - $8,000 per year
Responsibilities
  • Club Management Admin
  • Scheduling and logistics arrangements of weekly and monthly (after 15th of the month) meeting with Managers/HODs
  • Minutes taking for meetings chaired by GM including AGM (Annual General Meeting) & EGM (Extraordinary General Meeting) meeting
  • Track Managers' leave and off days
  • Attend to Members' feedback
  • Overseeing dispatch operation
  • Overseeing record of incoming mails/confidential and ensure proper dissemination
  • Overseeing Central Stationery Procurement operation
  • Overseeing administration of membership matters
  • To maintain a register of MC decisions
  • Administer the Club's Constitution
  • Annual Registrar of Society Filing
  • To maintain a register of Club registry for contracts, agreements and licenses etc.
  • Management Committee Support Administration
  • Scheduling and logistics arrangements of Management Committee (MC) Meeting
  • Compile meeting agenda and reports for MC Meeting from various managers
  • Get report vetted by Management
  • Send reminders to MC members of MC meeting
  • Report to be circulated electronically to the MC members before the day of meeting
  • Take Minutes of MC Meeting
  • Club Secretary to Management Committee (MC) & Sub-Committee (SC)
  • Liaise between members of the MC and the Club
  • Arrange, track and remind members of the Management Committee of Club events or special functions
  • Booking of Golf flight for Chairman and VIPs
  • Organize any meetings/functions as directed by Chairman
  • Distribution and administration of complimentary passes for MC & SC
  • Administer Conflict of Interest disclosure form for MC & SC for each MC term (2 Years)
  • Update of particular of MC & SC
  • Any other duties as assigned by the General Manager.
Requirements
  • Minimum Degree/Diploma in Business Administration
  • Minimum 2 – 4 years of similar experience.
  • Must be independent, committed, efficient and out-spoken
  • Possess excellent written/verbal communication and interpersonal skills
  • Experience PA who required flexibility at work are encouraged to apply
  • Plus point with country club experience
Staff transport provided from Khatib and Sengkang areas

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