Junior / Senior Personal Assistant cum BD Executive

About the role

This is an exciting opportunity to join the Marketing Institute of Singapore as a Junior/Senior Personal Assistant cum BD Executive. In this full-time role based in the East Region, you will provide comprehensive administrative and secretarial support to the President, while also contributing to the organization's business development efforts. You will be an essential member of the administrative team, ensuring efficient operations and effective communication within the organization.

What you'll be doing

Correspondence and Communication:

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritize messages appropriately.
• Draft and prepare official correspondence, reports, and presentations as required.
• Ensure effective communication with all stakeholders.

Calendar Management and Administrative Support not limited to:

• Coordinate travel arrangements and accommodation for staff members attending conferences, workshops, or other events.

Meeting and Event Coordination:

• Arrange and coordinate meetings, workshops, and other events, including venue bookings, catering, and logistics.
• Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
• Follow up on action items and ensure timely completion.

Confidentiality and Data Management:

• Handle confidential and sensitive information with discretion and maintain a high level of confidentiality at all times.
• Maintain accurate and up-to-date records, databases, and filing systems, both electronically and in hard copy.

Business Development:

• Prospect and qualify new leads through various channels, such as cold calling, email marketing, and attending industry events.
• Develop and implement effective sales strategies to convert leads into paying customers.
• Deliver compelling presentations and proposals that highlight the value of our products or services.
• Negotiate contracts and pricing with clients to ensure profitability.
• Build and maintain strong relationships with clients to ensure satisfaction and retention.
• Conduct market research and stay up to date on industry trends to identify new business opportunities.
• Prepare and deliver sales reports and presentations.
• Collaborate with other departments, such as marketing and product development, to ensure a seamless customer experience.

Ad-hoc matter and responsibility:

• Able to assist President whenever needed not limited to or restricted by working days / hours and etc.
• Able to travel within a short notice period.
• Attend to overseas client and associates when required.

** This role includes handling travel logistics, which may involve lifting and transporting luggage weighing approximately 30kg. Applicants should be physically capable of performing this task. Reasonable accommodations will be considered where appropriate.

What we're looking for

• Minimum GCE 'O' Level / High School diploma or equivalent; additional qualifications in office administration or related fields will be an advantage.
• Ability to communicate effectively in Mandarin to liaise with Mandarin-speaking clients and stakeholders (for business communication purposes).
• Proven experience as a personal assistant, executive assistant, or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure.
• Strong verbal and written communication skills, with attention to detail.
• Proficient in using Microsoft Office (Including but not limited to Excel, Powerpoint, Word,etc) as well as Canva.
• Demonstrated discretion and ability to handle sensitive information with confidentiality.
• Strong interpersonal skills and the ability to work effectively either silo or as part of a team
• Flexibility and adaptability to manage multiple tasks and changing priorities.
• Able to work on weekends when required.
• Willing to travel on short notice; role involves travelling approximately 30%-60% of the time.

What we offer

At the Marketing Institute of Singapore, we are committed to creating a supportive and inclusive work environment that enables our employees to thrive. We offer a range of benefits, including:

• Competitive remuneration package with performance-based bonuses
• Generous leave entitlements and flexible work arrangements
• Opportunities for professional development and career advancement
• Access to health and wellness initiatives.
• A collaborative and dynamic team environment with a focus on work-life balance