Personal Assistant

1 week ago

East Region, Singapore CVista HR Consulting Pte Ltd Full time $40,000 - $80,000 per year

Responsibilities:

i Executive Support (50%):

§  To manage CEO's daily schedule, such as appointments, meetings, and travel arrangements.

§  To provide administrative, coordination, and project support to ensure the CEO's effectiveness in strategic, operational, and client-facing responsibilities.

§  To act as a bridge between the CEO, internal departments, and external stakeholders (suppliers, consultants, project partners, and clients).

§  To serve as the primary liaison with Japanese principals, business partners, ensuring smooth and accurate communication between them and the CEO.

§  To translate meeting minutes, contracts, and commercial documents when required, ensuring accuracy and confidentiality.

§  To organise and attend BOD meetings, prepare documents, take meeting notes, and write the minutes.

§  To handle confidential documents and company data with discretion.

ii Sales Administration Support (40%):

§  To coordinate with the sales department on quotations, tenders, proposal & etc. timelines.

§  To assist in preparing marketing presentation materials and samples.

§  To maintain and update sales & customer records, distributor agreements, etc.

§  To assist in compiling monthly sales reports.

§  To direct feedback from customers to relevant departments.

§  To stay up-to-date with new products, pricing, features and client lists.

iii Marketing activities (10%):

§  To assist CEO in monitoring various marketing activities to be executed by the Marketing Executive.

iv To do other ad-hoc duties assigned.

Requirements

§  Diploma holder in Business Administration or Sales & Marketing.

§  Min. 5 years' experience as Personal Assistant/Secretary (doing translation & minute taking)

§ Possess any Japanese-Language Proficiency Test certificates

§  Familiarity with sales reports and sales records.

§  Proficiency with word processing and spreadsheet software.

§  Excellent organisational and multitasking skills.

§  Exceptional interpersonal and customer service skills.

§  Motivated to work in challenging, fast paced and result-driven environment.

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion

R | EA License 16C7883

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