Business Administrative Executive

2 weeks ago

Tai Seng, Singapore VSMART TECHNOLOGIES PTE. LTD. Full time $40,000 - $80,000 per year

Contract Duration: 1 year

Location: Singapore, Tai Seng

We are looking for a detail-oriented and proactive Business Administrative Executive to support our headquarters coordination, reporting, and daily business operations. The ideal candidate will work closely with both local teams and our Zhejiang headquarters, ensuring smooth communication, accurate reporting, and efficient execution of business management tasks.

Key Responsibilities:

  • Coordinate monthly reporting with headquarters, including sales performance, demo cost analysis, and management summaries.
  • Organize weekly and monthly meetings, prepare minutes, and handle special requests such as new product budgets or channel expansion.
  • Manage factory coordination: demo machine requests, order placement, and system updates.
  • Oversee system administration (staff accounts, store openings/closures, inventory updates).
  • Prepare and update reports and sales-related documentation (KPI files, policy documents, and promotional plans).
  • Handle monthly files for channels, KA clients, and brand management reports.
  • Manage expense verification and claims for distributors, telecom operators, KA, brand, and terminal marketing activities.
  • Support product pricing, adjustments, and rebate tracking.
  • Coordinate with Zhejiang Group on monthly reports, brand summaries, and operational feedback.

Requirements:

  • Diploma or above; fresh graduates are welcome. Strong organizational and coordination skills with attention to detail.
  • Proficiency in Excel, PowerPoint, and reporting systems.
  • Good command of both written and spoken English, and fluent Chinese (required) to liaise with headquarters and suppliers.
  • Experience in sales administration or business management preferred.
  • Able to handle multiple tasks and communicate effectively between headquarters, factories, and local teams.

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