Head of Contract

2 weeks ago

NorthEast Region, Singapore TS Group Pte Ltd Full time $104,000 - $130,878 per year

Job Description & Requirements

The Head of Contract & Tender leads procurement and commercial governance for TS Group's accommodation developments and refurbishments. The role establishes competitive and transparent tendering, maintains cost intelligence, embeds financial and risk considerations in evaluations, and standardises post‑award commercial administration to protect schedule and margins. The role also leads and oversees the Contract & Tender Department to ensure efficient and effective management of all contract and tender processes.

Key Accountabilities

1) Tender Strategy and Governance

  • Define sourcing strategies (open, selective, negotiated), timelines and evaluation matrices
  • Ensure compliance with conflict‑of‑interest and anti‑bribery/anti‑corruption controls
  • Maintain audit‑ready documentation via e‑tendering tools

2) Financial and Risk Governance:

  • Embed Board‑approved financial and risk weighting into all tender evaluations
  • Require bidders' cash‑flow profiles and programme‑linked payment schedules
  • Validate funding adequacy (performance bonds, insurances and other security instruments) and whole‑of‑life costs (construction, operations, lifecycle, compliance, financing and contingencies)
  • Maintain a tender risk register (market, regulatory, design/mechanical‑electrical‑plumbing systems, supply chain, safety, contractor solvency) with pre‑ and post‑award mitigations
  • Table these in recommendation papers to the Management and Board

3) Cost Intelligence and Estimation:

  • Maintain a "should‑cost" database
  • Prepare probability‑based estimates
  • Lead value‑engineering and constructability reviews
  • Set risk‑adjusted allowances consistent with approved weighting

4) Evaluation and Award:

  • Manage requests for information/quotation/proposal, clarifications and best‑and‑final offers
  • Document recommendations with transparent technical and commercial justifications, including financial and risk scoring
  • Negotiate terms, warranties and security instruments (for example, liquidated damages, performance bonds, parent guarantees)

5) Contract Administration and Change Control:

  • Standardise contract forms (for example, Public Sector Standard Conditions of Contract and Singapore Institute of Architects forms)
  • Manage payment certifications, variations/claims, extensions of time and close‑out
  • Support dispute resolution with Legal

6) Collaboration, Reporting and Board Interface:

  • Work with Business Development (assumptions and procurement approach), Projects (schedule and cost), Finance (cash‑flow and commitments) and Compliance (audit readiness)
  • Prepare Board‑ready reports and dashboards showing how financial and risk aspects are addressed in addition to construction, operations and associated costs.

Qualifications and Experience

  • Bachelor degree in Quantity Surveying, Civil/Construction Engineering, or Project/Cost Management
  • Substantial experience in estimation, tendering and commercial administration across building, mechanical/electrical/plumbing systems and fit‑out works
  • Strong financial and contractual literacy, including probability‑based estimating and change/claims management
  • Advanced spreadsheet skills
  • Familiarity with scheduling and CAD/BIM tools is advantageous
  • Strong written and verbal communication
  • Rigorous attention to details
  • High ethical standards

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