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Executive Assistant
2 weeks ago
About the role
We are seeking a highly organised and skilled Executive Assistant to join our team at Advisors Alliance Group, AIA FA'. This full-time position is based in Raffles Place, Central Region and will provide critical administrative and organisational support to our team.
What you'll be doing
Appointment Preparation & Scheduling:
- Managing the Associate Director's calendar, scheduling appointments, and deconflicting schedules as needed.
- Preparing policy summaries and proposals for client meetings.
- Organizing all necessary materials for appointments, ensuring efficiency and professionalism.
Team Management & Coordination:
- Coordinating team-related activities, including tracking attendance and collecting payments.
- Scheduling and managing training and coaching sessions for team members.
- Supporting team logistics and ensuring smooth operations.
Event Planning & Execution:
- Organizing and managing events, including planning, logistics, and execution.
- Coordinating with vendors and ensuring events run smoothly.
Presentation & Documentation Preparation:
- Preparing high-quality slides and materials for client appointments, training, and sharing sessions.
- Proofreading and formatting reports, presentations, and correspondence.
Stakeholder & Project Management:
- Acting as a key point of contact for internal and external stakeholders.
- Handling confidential and sensitive information with discretion.
- Assisting with special projects and ad hoc administrative tasks as required.
What we're looking for
- Preferably 3-5 years' experience as an Executive Assistant, ideally in a professional services or financial services environment. No experience is welcomed as well.
- Exceptional organisational and time management skills, with the ability to prioritise and multi-task effectively
- Strong written and verbal communication skills, with a keen eye for detail
- Proficient in using Microsoft Office suite, including advanced Excel and PowerPoint skills
- Highly discreet and trustworthy, with the ability to handle confidential information with utmost care
- A proactive and adaptable approach, with a passion for providing exceptional administrative support
What we offer
- Competitive salary and bonuses
- Generous annual leave entitlement
- Opportunities for professional development and career advancement
- Collaborative and supportive work environment
About us
Advisors Alliance Group, AIA FA' is a leading financial advisory firm committed to helping individuals and businesses achieve their financial goals. With a strong focus on delivering exceptional client service, we pride ourselves on our expert team of financial professionals and our innovative approach to wealth management.
If you're eager to join a dynamic and forward-thinking organisation, we'd love to hear from you. Apply now to become our next Executive Assistant
