Property Executive

1 week ago

Kallang, Singapore Vanguard Interiors Full time $60,000 - $80,000 per year

Property Executive

Job Overview:

As a Property Executive at Vanguard business unit, you will be responsible for assisting with the day-to-day management and operations of the company's properties. Reporting to the Property Manager, you will be involved in a variety of tasks, including tenant liaison, property inspections, lease management, and coordinating maintenance and repair activities. We are seeking a detail-oriented and organized individual who can effectively manage multiple responsibilities and ensure the smooth operation of the properties under your care.

Key Responsibilities:

  • Manage and liaise with tenants for all properties under the company.

  • Schedule rosters, inspections, and maintenance of hard and soft services, including cleaning, security, pest control, landscaping, building, mechanical and electrical systems (e.g., ACMV, fire-fighting and fire protection systems, and building automation systems).

  • Oversee general management tasks, such as contract administration, sourcing and calling for quotations, license renewals, and estate management.

  • Maintain proper documentation and inventory within the department.

  • Monitor and ensure the safe and efficient operation of all plants and equipment across all properties.

  • Coordinate and supervise maintenance activities carried out by contractors and in-house staff, including technicians, cleaners, and security officers, for building services, systems, and equipment.

  • Conduct on-site inspections and monitor work progress. Supervise contractors during building works, mechanical and electrical maintenance, and urgent repair tasks to ensure compliance with required specifications and standards.

  • Analyse defects in plants and equipment and initiate corrective actions.

  • Perform any other ad-hoc duties as assigned.

Requirements:

  • Knowledge and experience in project management for building works is an added advantage.

  • Ability to schedule and manage inspections, maintenance, and repair activities effectively.

  • Strong coordination and supervisory skills to manage contractors and in-house teams.

  • Familiarity with building services, systems, and equipment, including ACMV, fire protection, and automation systems.

  • Detail-oriented with strong documentation and inventory management skills.

  • Analytical skills to identify defects and propose corrective measures.

  • Diploma in Real Estate / Building Management / Hotel Facilities Management or Higher NITEC in Facilities Management

  • Relevant experience in managing building, condominiums, hospitality, office or commercial building.

  • Proficiency in Microsoft Office, Google Workspace

  • Good communication and interpersonal skills.

  • Positive attitude and outgoing personality.

  • Ability to work independently and multi-task.

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