Admin Assistant

2 weeks ago


Tai Seng, Singapore Intertek Full time $4,000 - $6,000 per year

Job Responsibilities:

  • Transcribe handwritten inspection reports into digital format for completed job files, either before or after billing;

  • Review, reformat, and complete the typing of uploaded reports to ensure consistency and accuracy;

  • Verify and clarify data with the Operations team when discrepancies arise to maintain report accuracy;

  • Ensure reports include customer-specific or required information while adhering to the standardized reporting format;

  • Prepare and dispatch invoices, supporting documents, and reports in accordance with customer requirements;

  • Complete and dispatch reports promptly to prevent delays in customer invoicing;

  • Maintain organized digital and physical records of all reports and related documentation for easy retrieval.

Job Requirements

  • Diploma or higher in Business Administration or related field is an advantage;

  • Detail-oriented with strong communication skills, capable of multitasking and managing stress effectively;

  • Diligent, task-focused, and committed to meeting deadlines;

  • Prior experience in report preparation or data entry is preferred;

  • Proficiency in Microsoft Office, particularly Excel and Word, is mandatory; familiarity with PowerPoint is a plus;

  • Ability to work independently and collaboratively in a fast-paced environment;

  • Basic understanding of invoicing processes and customer service principles is an advantage.

Note: This is a 3-months contract postion.



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