Executive Assistant for Managing Director

6 days ago

Ang Mo Kio New Town, Singapore Private Advertiser Full time $60,000 - $80,000 per year

Privileged to be supporting one of the region's leading organisations with a career shoutout as they seek an agile & experienced Executive Assistant to support one of their Senior Leadership members.

They are seeking a highly skilled and discreet Executive Support Professional to provide high-touch administrative and secretarial support to a senior leader. This role is critical in ensuring the seamless operation of a fast-paced executive office, managing schedules, coordinating high-level meetings, handling correspondence, and overseeing various administrative tasks with professionalism and confidentiality.

  • Manage complex calendars, schedule meetings, and coordinate business travel arrangements.
  • Ensure the executive is well-prepared for daily commitments.
  • Prioritize and manage incoming communications, including emails, calls, and messages.
  • Act as a key liaison between internal and external stakeholders.
  • Arrange and coordinate meetings, including logistics, agenda preparation, and guest management.
  • Prepare and organize reports, presentations, and essential documents.
  • Process expense reports and manage financial reimbursements.
  • Maintain discretion in handling sensitive and confidential information.
  • Provide general administrative assistance, including document preparation, logistics coordination, and visitor arrangements.

Ideal Candidate Profile:

  • Minimally 2 years of experience supporting senior leadership.
  • Experience with travel booking platforms and expense management.
  • Excellent communication, organizational, and time management skills.
  • Ability to work independently, manage multiple priorities, and adapt to fast-paced environments.
  • Strong attention to detail, discretion, and confidentiality.

This is an exciting opportunity to work in a highly dynamic and influential environment, offering exposure to strategic decision-making and leadership operations. If you are proactive, resourceful, and thrive in an executive support role, we invite you to apply.

All profiles are handled with highest level of confidentiality.

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