Laboratory Executive

KEY JOB PURPOSE

We are seeking a highly organized and detail-oriented Laboratory Executive to support the daily operations, safety management, and administrative functions of our laboratory and office facilities. The ideal candidate will ensure a safe, compliant, and efficient working environment while coordinating procurement, maintenance, and documentation processes.

KEY RESPONSIBILITIES

The job scope includes:

1. Laboratory Operations and Safety Management

• Conduct regular 5S housekeeping and laboratory inspections to maintain cleanliness and safety standards.
• Maintain and update laboratory and chemical inventories , including tracking gas cylinders, consumables, and assets.
• Coordinate laboratory licensing and ensure compliance with regulatory requirements (e.g., NEA, SCDF, MOM).
• Manage waste segregation, collection, and disposal in compliance with environmental regulations.
• Coordinate maintenance, calibration, and repair of laboratory equipment; support installation and commissioning of new instruments.
• Handle and report laboratory incidents or accidents , ensuring proper documentation and follow-up actions.
• Develop, review, and maintain Risk Assessments (RA) and Standard Operating Procedures (SOP) .
• Oversee lab coat cleaning schedules and ensure hygiene standards are upheld.

2. Office and Facility Coordination

• Coordinate weekly office housekeeping and ensure cleanliness of shared facilities.
• Support renovation activities , including vendor coordination and progress monitoring.
• Manage air-conditioning system servicing , maintenance schedules, and troubleshooting.
• Arrange logistics for delivery or receipt of goods , including preparation of documentation.
• Coordinate staff medical surveillance and ensure compliance with company health and safety requirements.

3. Procurement and Inventory Management

• Oversee procurement activities through the company's online approval (OA) system.
• Engage with suppliers for quotation requests, price negotiation, and purchase orders.
• Generate procurement and inventory reports , track stock movement, and maintain accurate records.
• Prepare payment listings , follow up on invoices, and liaise with Finance for timely processing.

4. Fire Safety and Emergency Preparedness

• Serve as the designated Fire Warden , supporting emergency evacuation drills and fire safety readiness.
• Conduct periodic fire safety checks on extinguishers, alarms, and emergency exits.

5. Documentation and Record Keeping

• Maintain and organize documentation such as delivery orders (DOs), invoices, SOPs, RAs, SDSs, and inventory records .
• Prepare monthly reports for management review.
• Ensure all documents are properly filed and readily accessible for audit and inspection purposes.

COMPETENCIES AND QUALIFICATION REQUIREMENTS

• WSQ Specialist Diploma in Workplace Safety & Health , Degree in Occupational Safety & Health , or other relevant Science/Engineering degree.
• Strong understanding of laboratory safety , 5S Principles , and procurement processes .
• At least 1 or 2 years of relevant experience in laboratory operations, safety, or facility coordination (experience in R&D or chemical lab environment preferred).
• Familiar with laboratory safety regulations and regulatory bodies such as NEA, SCDF, and MOM.
• Knowledge of chemical inventory management , risk assessment , and SOP documentation .
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable with digital approval systems.
• Good communication and coordination skills with internal departments and external vendors.
  A proactive team player with strong attention to detail and good time management.

ABRIDGED VERSION OF JOB DESCRIPTION AND REQUIREMENTS

We are looking for a focused and highly motivated individual to join our dynamic and growing team. The successful candidate will play a key role in supporting laboratory operations and contributing to the development of next-generation photovoltaic technology in our flagship research projects.

We regret that only shortlisted candidates will be notified.