Associate, Office of Housing

18 hours ago

East Region, Singapore SUTD (Singapore University of Technology & Design) Full time $45,000 - $55,000 per year

This role supports the Office of Housing in day-to-day operations and cross-functional initiatives that keep SUTD's hostels safe, efficient, and student-ready. The responsibilities include operations, facilities coordination, events/space bookings, and administrative support for major procurements. The peak activity occurs around hostel mass check-in/out with a cycle of four times a year.

Key Responsibilities:

A. Hostel Mass Check-In/Out (4× annually)

  • Assist in planning and executing end-of-term mass check-out and new-term check-in operations across hostels.
  • Coordinate workplans, rosters, and vendor readiness (cleaning, M&E, security, waste/recycling).
  • Set up and run on-site ops rooms; track issues, escalate, and close the loop.
  • Manage communications and FAQs to students/faculty; handle exception cases.
  • Monitor turnaround KPIs (room readiness, defect rectification, lost/found, deposit matters).

B. Facilities & Events Bookings (Academic Stakeholders)

  • Oversee booking requests from academic schools/units for hostel facilities and event spaces.
  • Maintain the master bookings calendar; enforce usage policies and SLAs.
  • Coordinate setup (furniture/AV), access control, permits, safety/RAMS, and post-event reinstatement.
  • Track utilization data; recommend policy or process improvements.

C. Facilities Upkeep & Admin/Procurement Support

  • Support the Facilities team with inspections, work orders, preventative maintenance schedules, and contractor supervision.
  • Raise and track defects; verify completion and quality before closure.

  • Assist the Admin team in tender preparation for major services (e.g., cleaning, security, laundry, waste, term contracts):

  • Collate requirements & specifications, historical consumption, and service levels.

  • Prepare procurement documents (specs, evaluation matrices, acceptance criteria).
  • Schedule site show-rounds and tender clarifications; support evaluation documentation.
  • Maintain accurate records, dashboards, and audit trails.

D. Cross-Functional & Compliance

  • Liaise with Housing Operations, Student Life, Campus Security, Estates/Facilities, Finance/Procurement, and academic units.
  • Handle data in line with PDPA and university governance.
  • Contribute to continuous improvement (SOPs, checklists, playbooks, dashboards).

Qualifications & Experience:

  • At least Diploma in Facilities/Building Services, Hospitality, Operations, Business or related fields.
  • Have 1–4 years' experience in operations, facilities/events coordination, or campus housing.
  • Exposure to Facilities Management contracts, public-sector procurement, or campus operations will have added advantage.

Skills & Competencies:

  • Strong coordination and stakeholder management; clear written and verbal communication.
  • Practical knowledge of facilities operations and vendor supervision.
  • Comfortable with SOPs, checklists, and live issue tracking during peak events.
  • Data-savvy: proficiency in spreadsheets, dashboards, and basic reporting.
  • Familiarity with booking systems, CMMS/CAFM, IBMS/HMS, and access control.
  • Detail-oriented, calm under pressure, able to multitask and solve problems in real time.

  • Associate, Office of Education

    1 week ago

    East Region, Singapore SUTD (Singapore University of Technology & Design) Full time $80,000 - $120,000 per year

    Job Purpose:The Office of Education and Innovation (Graduate Studies) (OEDi-GS) is seeking an associate to support efficiency improvement initiatives. This role aims to focus on LEAP-driven tasks. The associate will be responsible for creating and implementing a platform to organize and clean support data, streamline and automate procedures, and support the...

  • house officer

    1 week ago

    Central Region, Singapore Summer View Hotel Pte Ltd Full time $2,500 - $4,000 per year

    About the roleAssist in delivering guests request as needed, eg room amenities, etc.To offer support to various departments such as Housekeeping, Front Office and Security teams.Ensure the hotel lobby is clean, neat and safe at all times.Perform any other duties tasked by the Supervisors or ManagerSecurity experience will be an added value to this position.4...

  • In-House Legal Associate

    1 week ago

    Central Region, Singapore Private Advertiser Full time $80,000 - $120,000 per year

    About UsWe are a fast-growing company operating across multiple markets in the region. As we continue to expand, we are seeking a proactive and business-minded In-House Legal Associate to join our team.Key ResponsibilitiesDraft, review, and negotiate a wide range of commercial agreements, including vendor contracts, partnership agreements, NDAs, and...

  • In-House Legal Associate

    1 week ago

    Central Region, Singapore CARTOONSOUL PTE LTD Full time $80,000 - $120,000 per year

    Cartoonsoul Pte Ltd is a fast-growing Intellectual Property company. We foster a dynamic and collaborative environment where team members are encouraged to take on diverse responsibilities and grow with the company.Role Summary:We are seeking a highly organized and proactive Paralegal to provide comprehensive legal and administrative support to one of our...

  • officer (investment & fundraising) - finance division

    1 week ago

    East Region, Singapore Muslim Converts' Association of Singapore Full time $104,000 - $130,878 per year

    Muslim Converts' Association of Singapore (MCAS), also known as Darul Arqam Singapore, is a non-profit organization serving specifically the need of Muslim Converts in Singapore as well as the Singapore Muslim community. Join Our Team OFFICER – INVESTMENT AND FUNDRAISING, FINANCE DIVISIONWe are seeking a motivated and detail-oriented Executive Officer...

  • ISTD Associate

    1 week ago

    East Region, Singapore SUTD (Singapore University of Technology & Design) Full time $4,000 - $6,000 per year

    Associate (Laboratory and IT Infrastructure) (5 months temporary)Job DescriptionThis person reports to Deputy Director (ISTD) and is part of the lab technologist team to support ISTD faculty and students in the areas of lab inventory management and maintenance, IT and lab operational support services, procurement, logistics support at events and management...

  • Senior Associate

    1 week ago

    East Region, Singapore SUTD (Singapore University of Technology & Design) Full time $80,000 - $120,000 per year

    You will be part of the Campus Development team in the Office of Campus Infrastructure and Facilities (OCIF). Your primary role will be to project manage new developments, Addition and Alteration works, renovation and minor improvement projects. You will also support the facilities management team in managing builder's works when required.You will report to...

  • Architectural Associate

    7 days ago

    East Region, Singapore Sembcorp Industries Ltd Full time $104,000 - $130,878 per year

    About SembcorpSembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.Join Sembcorp Specialised ConstructionSembcorp Specialised Construction, a wholly...

  • Senior Associate/Associate, Facilities

    1 week ago

    East Region, Singapore SUTD (Singapore University of Technology & Design) Full time $80,000 - $120,000 per year

    You will be part of the Facilities Management team in the Office of Campus Infrastructure and Facilities (OCIF) and be responsible for the management and maintenance of the campus facilities.You will report to a Manager and work together with our out-sourced service providers to ensure that the day-to-day management of facilities, maintenance support...

  • SUTD Programme Management Senior Associate/Associate

    1 week ago

    East Region, Singapore SUTD (Singapore University of Technology & Design) Full time $90,000 - $120,000 per year

    Programme Management Senior Associate/Associate (Executive & C-Suite Programmes)(6 Months Temporary)Position OverviewSUTD Academy is the professional and continuing education arm of the Singapore University of Technology and Design (SUTD). We are committed to fostering a culture of lifelong learning, empowering individuals to stay ahead in a rapidly...