Operations Assistant

2 days ago

Central Region, Singapore Reeracoen Singapore Pte Ltd Full time $40,000 - $80,000 per year

Job title: Operations Assistant (Operations Department)

Reference ID: 37008

Our client is a renowned multinational corporation specializing in marine transportation services.

The Operations Assistant will support the Operations Department in managing vessel-related administrative and operational tasks. This role involves handling shipping documentation, coordinating bunker inventories, assisting with invoices and payments, and ensuring smooth communication between internal teams and external stakeholders. The ideal candidate has a background in maritime administration, strong attention to detail, and the ability to support daily operational workflows efficiently.

【 Responsibilities 】

- Coordinate with the Operations, Bunker, and Accounts teams to conduct monthly bunker inventory checks, ensuring accuracy, timeliness, and consistency of data.

- Process supplier invoices and prepare Accounts Payable (AP) vouchers for operational expenses, including but not limited to store supplies and bunker purchases.

- Prepare, issue, and collect Bills of Lading (BL) and other cargo-related documentation in coordination with vessels, agents, and charterers.

- Assist in monitoring and updating vessel schedules, port calls, and voyage documentation to ensure compliance with company procedures and charter party requirements.

- Maintain systematic filing and documentation records, update operational databases, and provide general administrative support to the Operations team.

【What you will receive】

- AWS

- Variable Bonus (Depending on the company and individual performance)

- Annual Leave: 20 Days (Maximum up to 22 days)

- Medical Leave: 14 Days

- Attractive Medical Benefits & Insurance (H&S, personal accident)

- Medical Outpatient Reimbursement: $1,300 per staff, S$700 per dependent each year

- Hybrid Working Arrangement: 2 days WFH

【 Requirements & Preferences 】

(Must)

- Diploma or degree in Maritime Studies, Logistics, or a related field.

- 1–3 years of experience in operations assistant roles or shipping administration within the maritime industry.

- Strong attention to detail, organizational skills, and ability to manage multiple tasks efficiently.

- Good communication skills and familiarity with shipping documentation processes.

(Advantageous)

- Administrative experience in the maritime industry, such as handling Bills of Lading, marine assistant duties, or managing shipping documents in ship management or owner companies.


We regret that only shortlisted candidates will be notified.

Registration No.: R Yeo Ker Ling Caroline)

Recruitment Licence: 12C5051

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