
Admin Assistant
2 weeks ago
JOB SUMMARY
To provide administrative support to the Assistant Director, Operations (Retail)
RESPONSIBILITIES & EXPECTATIONS
· Answer, screen, and direct phone calls and emails
· Update office documents such as policies, procedures, and supplier information
· Maintain a detailed tracking and filing system for all documents
· Handle procurement of office supplies (e.g., equipment, stationery)
· Submit applications for new services or renewals
· Create, match, and follow up on Purchase Requisitions (PRs) and Purchase Orders (POs)
· Process staff claims accurately and in a timely manner
· Prepare necessary documentation for financial distributions
· Manage stores inventory and oversee stock distribution
· Replenish office and outlet stocks as needed
· Visit outlets once a week for routine checks and coordination
· Prepare and record meeting minutes as required
· Perform any other tasks as and when assigned by Management
REQUIREMENTS
- Min GCE 'O' Levels / Diploma
- Good interpersonal skills
- Proficient in Microsoft Office
- Possess good initiative, responsible and meticulous
- Ability to work independently as well as in a team
- Willing to work in the West area
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