Project Admin Executive

1 week ago

Tampines East Region, Singapore Gateway Search Full time $40,000 - $60,000 per year

Gateway Search is proud to work with the service provider for turnkey power protection solutions. Due to their business expansion in Singapore, they are looking to bring on board a qualified Admin Executive.

In this role,

  • Assist to prepare quotation and costing sheet.
  • Maintain, monitor and update service records and service reports.
  • Recording and submission of service meeting minutes.
  • Assist in forecasting, planning, and scheduling yearly preventive maintenance.
  • Assist in forecasting, planning, and scheduling on upcoming Overhaul maintenance.
  • Assist in liaising with customers on the preventive maintenance schedule.
  • Assist in amendments of preventive maintenance forecast.
  • Maintain and arrange all Engineers Safety Induction Course for all sites.
  • Liaise with procurement on new items purchases.
  • Assist in daily parts sales activities, also preparation of material Purchase Requisition etc.
  • Follow up with customer to close the order, ensure purchase order is received prior to delivery.
  • Liaise with customer to get access (Ticket number) clearance
  • Ensure purchase order, service report is ready and submit to finance for billing.
  • Answering customer inquiries.
  • Assist in administrative matters for shared services.

To be successful in this role,

  • Nitec/Diploma holder with at least 1 year of experience in handling administrative matters.
  • Able to clearly communicate with service team and customer
  • Able to report in timely manner
  • Proficient in MS office (Excel, Words, and PowerPoint)
  • Candidate with indoor sales experience will be an added advantage

If an opportunity is of interest, please share your CV with us for a confidential discussion on this role. We regret to inform you that only shortlisted candidates will be contacted. Thanks.

EA License No: 19C9807 | Reg No: R1547510

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