Operation Executive

2 days ago

Toa Payoh, Singapore SPD Full time $60,000 - $80,000 per year

Key Responsibilities

Operations

  • Ensure effective and efficient operations of the centre.
  • Respond and coordinate in emergency situations
  • General facilities record maintenance, ensure workplace & environmental safety to all
  • Attends regular meetings with clinical staff
  • Involve with quality improvement projects
  • Client management – ensures high satisfaction level and quality service delivery to clients
  • Transport – ensures proper maintenance record for vehicles
  • Assist centre manager in planning for emergency response plan including fire safety management, pandemic plan and etc

Administration

  • Familiar with clients' referral, registration and other administrative procedure
  • Overall supervision on clients' billing, subvention claims, application procedures, etc
  • Liaise with internal and external auditor in all audit matters
  • Ensure accuracy in accounting entries.  Provide monthly reconciliation reports to HQ Finance
  • Perform sourcing, evaluation of quotations and seek approval for purchases
  • Process other administrative process such as center petty cash claims, clients' billing and refund procedures, etc.
  • Maintains fixed asset records.

Transport Management

  • Provide general support to the transport team on any administrative related matters
  • Assist in supporting daily transport operations of SPD's vehicles and outsourced vendors
  • Manage SPD vehicle fleet maintenance and liaising with the HQ team for scheduling for servicing.

Others

  • Responds in an emergency situation.
  • Other administrative duties as assigned

B)   JOB HOLDER REQUIREMENT

  • Tertiary education with at least 5-year working experience
  • Proficient in Microsoft Office and Excel preferred
  • Knowledge of ERP (Microsoft Dynamic 365 Business Central) and Microsoft Dynamic 365 CRM will be an advantage
  • Proactive, meticulous, effective problem-solving skills, possess good communication and interpersonal skills and a good team player

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