HR and Admin Manager

We have an exciting career opportunity for the position of Human Resources and Admin Manager (Internal) and invite industry professionals to join us.

Job Responsibilities:

1) Compensation, Payroll & Benefits

• Manage job evaluations, salary structures, and salary surveys to drive compensation decisions for the Group, ensuring internal equity and external competitiveness.
• Oversee performance management processes, including annual salary reviews, bonus exercises, and provide recommendations through cost modelling and simulations.
• Ensure accurate and timely processing of monthly payroll.
• Perform monthly calculations of CPF, SDL, and other statutory contributions for all staff, and ensure compliance with submission timelines.
• Manage income tax filings and other statutory compliance matters.
• Calculate sales incentives/commissions in coordination with the Finance team.
• Resolve payroll-related queries and perform payroll audit checks to ensure accuracy and data integrity.
• Manage relationships with benefits vendors (e.g. medical schemes, insurance providers) and negotiate cost-effective benefits plans.
• Review and assess benefits programs, providing recommendations aligned with market practices and cost considerations.
• Administer monthly employee expense reimbursement processes, ensuring all claims comply with the company's internal claims policy.

2) Policy, Compliance & HR Frameworks

• Develop, review, and update HR policies and procedures, ensuring compliance with employment legislation.
• Maintain and regularly update the Employee Handbook.
• Monitor changes in labour laws and integrate updates into HR practices.
• Lead policy communication, training, and awareness initiatives to ensure clear understanding and consistent application.
• Support internal audits and compliance readiness across HR processes.

3) Performance Management, Appraisal & Grading

• Coordinate and oversee the annual performance appraisal cycle.
• Work with department heads to design fair evaluation criteria and grading systems.
• Provide guidance to managers on performance reviews, coaching, and feedback delivery.
• Link performance outcomes to promotions, increments, training needs, and career development pathways.

4) Training & Development

• Identify training needs across departments and design yearly training plans.
• Organise workshops, seminars, and external courses to upskill staff.
• Develop and maintain a learning management framework to track training outcomes.
• Monitor effectiveness of training initiatives and propose continuous improvements.

5) Recruitment, Onboarding & Offboarding

• Partner with hiring managers to define job requirements and manage the end-to-end recruitment process (sourcing, screening, interviewing, offers).
• Maintain a candidate pipeline and explore cost-effective recruitment channels.
• Oversee internal mobility and career progression opportunities.
• Collaborate with universities and educational institutions to develop internship programs and attract talent.
• Conduct employee orientation sessions and develop onboarding programs to integrate new hires effectively.
• Manage offboarding processes including clearance, handover, exit interviews, and final payroll.
• Ensure proper documentation and statutory compliance during both onboarding and offboarding stages.

6) Leave Management

• Act as the system administrator for the company's Leave Management System.
• Ensure accurate and timely recording, approval, and tracking of all employee leave entitlements.
• Generate leave-related reports for management review and compliance purposes.
• Provide guidance to employees and managers on leave policies and procedures.

7) HR Partnering & Employee Relations

• Partner with Heads of Department on workforce planning, organisational restructuring, and people management strategies.
• Provide HR data and insights for annual budgeting and workforce planning.
• Act as the primary contact for employee relations issues, offering fair and timely HR advice.
• Guide managers on implementing performance improvement plans, counselling, and career development.
• Promote employee engagement initiatives to strengthen workplace morale.

8) Projects & Strategic Initiatives

• Lead or participate in HR-related projects, including government initiatives and new commercial projects.
• Undertake other ad-hoc duties as required to support overall HR objectives and business needs.

9) Administrative Matters

• Responsible for overseeing all administrative matters for the Group.
• Any other ad-hoc duties as assigned by all stakeholders.

Job Requirements:

• Bachelor's degree in Human Resource Management, Business Administration, or a related field.
• In-depth knowledge of employment laws and best practices across Singapore, Malaysia, and Hong Kong.
• Experience in regional HR and with Info-tech systems
• Immediate availability or able to join on short notice.