Project Admin

2 weeks ago

East Region, Singapore 5 Masons Pte Ltd Full time $40,000 - $60,000 per year
Project Administrator – Job Description

Role Summary:

The Project Administrator provides administrative and coordination support to project teams, ensuring smooth documentation flow, resource coordination, and compliance with company procedures. This role is essential in maintaining project schedules, records, and communication between departments, vendors, and clients.


Key Responsibilities:
  • Assist Project Managers in day-to-day project coordination and administrative tasks.
  • Prepare and maintain project documentation, reports, meeting minutes, and correspondences.
  • Monitor and update project schedules, milestones, and deliverables.
  • Assist in resource planning and procurement activities (e.g., submitting purchase requests).
  • Manage document control processes, ensuring all records are filed and archived properly.
  • Ensure compliance with company policies and project procedures.
  • Follow up with subcontractors, vendors, and team members to ensure timely delivery of tasks.
  • Support invoicing processes by collecting necessary documentation and liaising with the finance department.

Required Skills and Qualifications:
  • Diploma or Degree in Business Administration, Project Management, or related field.
  • 1–3 years of experience in administrative support or project coordination.
  • Strong organizational and multitasking abilities.
  • Good communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Familiarity with project management tools (e.g., MS Project, Asana, or similar) is an advantage.
  • Attention to detail and ability to work under pressure.

Optional / Industry-Specific Additions:
  • Knowledge of construction/engineering/project industries (if relevant).
  • Basic understanding of project financials (cost tracking, budgeting).
  • Document control experience, especially in ISO-certified environments.

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