Admin & Special Projects (Office of the CEO)

1 week ago

East Region, Singapore Institute of Human Resource Professional Limited Full time $40,000 - $80,000 per year

Core Responsibilities

1) Calendar & Scheduling

• Organise and maintain CEO's calendar, appointments, and meeting logistics.

• Prepare meeting packs (agenda, slides, briefing notes) ahead of time.

2) Follow‑Ups & Action Tracking

• Capture decisions and action items; track progress using Microsoft Planner/Lists.

• Proactively chase and escalate pending items to ensure closure.

3) Executive Documentation

• Draft and compile reports, presentations, and briefing materials for CEO engagements.

• Maintain a repository of templates and reference documents.

4) Project Coordination

• Support planning and execution of CEO‑led projects and strategic initiatives.

• Monitor timelines, risks, and deliverables; prepare status updates for stakeholders.

5) Event Support

• Assist in organizing high‑level corporate events, board sessions, and stakeholder meetings.

6) Communication & Gatekeeping

• Handle correspondence and information flow with discretion.

• Liaise with internal teams and external stakeholders on behalf of the CEO.

Requirements

• 1–2 years' experience in executive support, project coordination, or related roles.

• Strong organizational and time‑management skills.

• Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Planner).

• Excellent written and verbal communication; ability to craft clear slides and reports.

• High level of discretion and professionalism.

Nice to have:

• Familiarity with project management tools and practices.

• Exposure to corporate events or stakeholder engagement.

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