Assistant Finance Manager

5 days ago

NTU Main Campus Singapore Nanyang Technological University Singapore Full time $60,000 - $80,000 per year

The NTU Office of Commercial and Auxiliary Services (OCAS) is responsible for the strategic planning, management, and marketing of commercial real estate, hospitality (including Nanyang Executive Centre) and auxiliary services (car parks and shuttle bus services) in NTU main campus and -north.

The Nanyang Executive Centre (NEC) is located at the NTU Main Campus. Currently undergoing refurbishment, the NEC features 150 guestrooms and aims to offer a premier venue for corporate training, retreats and private events. We are looking for an experienced person to join us as Assistant Finance Manager.

The Assistant Finance Manager will be an integral part of the NEC Executive Office, playing a critical role in ensuring accurate management of NEC's financial operations, including Cost Control, General Ledger maintenance, procurement and receiving processes. This position is also pivotal in supporting NEC departments by providing timely, accurate financial information and advice that enable NEC to achieve its business objectives.

Key Responsibilities:

  • Oversee daily finance operations, ensuring accurate capture and reconciliation of transaction data from the various functions.

  • Manage accounts payable and receivable, ensure timely payments and collections and maintain accurate records.

  • Support month-end and year-end closing activities, and reconciliation of accounts.  

  • Prepare monthly and annual management reports, including budget variance analysis.

  • Assist with budgeting, forecasting, and rolling estimates for NEC.

  • Provide financial insights to support business strategies and operational decisions

  • Identify trends, and extract actionable insights, such as Average Daily Rate (ADR) and Revenue Per Available Room (RevPAR). 

  • Ensure adherence to local and international financial and tax regulations.

  • Identify and mitigate financial risks, develop contingency plans, and ensure compliance with regulations.

  • Conduct half-yearly inventory count and reconciliation.

  • Review contracts and invoices and ensure basic contractual compliance for outsourced partners/ vendors.

  • Implement and monitor internal finance controls. Identify opportunities to improve processes and enhance NEC efficiency.

  • Ensure NEC's adherence to NTU's finance and procurement policies and guidelines. Provide guidance to departments on accounting and finance related queries.

  • Coordinate and support internal and external audits.

  • Perform other assigned finance and general administration duties as assigned by the General Manager.

Requirements:

  • Diploma or Bachelor's degree in Accounting, Finance or a related field.

  • At least 4 years of experience in finance or accounting roles, ideally within the hospitality or accommodation industry.

  • Working knowledge of hospitality finance systems, such as Opera, SAP.

  • Proficient in Microsoft Word, Excel, and Power Point.

  • Strong attention to detail, excellent organisational skills, and the ability to manage multiple tasks.

  • Effective communication and interpersonal abilities, with a collaborative working style.

The appointment title offered will be commensurate with candidate's prior work experiences.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution: NTU

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