Administrative Assistant Manager

2 weeks ago

Singapore FUJITA M&E PTE. LTD. Full time $40,000 - $80,000 per year

**Overview**:The role of an Administrative Assistant Manager involves providing support to the Administrative Manager in overseeing and coordinating administrative operations. This position requires a combination of administrative skills, leadership qualities, and the ability to manage tasks efficiently.
**Key Responsibilities**:
- **Office Management Support**:Assist in supervising and coordinating daily office activities.
Help maintain an organized and efficient office environment.
Collaborate with the Administrative Manager to address office needs.
- **Team Coordination**:Work closely with administrative staff to ensure tasks are completed.
Assist in providing guidance, training, and support to team members.
Foster a positive and collaborative work culture within the administrative team.
- **Communication Liaison**:Act as a point of contact between different departments and management.
Facilitate effective communication within the organization.
Assist in managing and responding to internal and external inquiries.
- **Documentation Oversight**:Contribute to the development and implementation of filing and record-keeping systems.
Monitor and ensure compliance with document retention policies.
Review and approve documentation for accuracy and completeness.
- **Event Coordination Assistance**:Collaborate in planning and coordinating meetings, conferences, and events.
Assist in arranging travel logistics for staff and management.
Manage logístical aspects of conferences and workshops in coordination with the Administrative Manager.
- **Budget Monitoring**:Support in the development of the administrative budget.
Assist in monitoring expenditures and adherence to budgetary constraints.
Identify and communicate potential cost-saving opportunities.
- **Policy Implementation**:Contribute to the development and implementation of administrative policies and procedures.
Ensure compliance with organizational policies and relevant regulations.
Participate in regular policy reviews and updates.
- **Human Resources Support**:Assist in recruitment and onboarding processes.
Oversee timekeeping and attendance tracking in collaboration with HR.
Address employee relations issues and administrative matters.
- **Technology and Systems Management**:Stay informed about technological advancements relevant to administrative functions.
Assist in the implementation and management of office technology and software systems.
Provide training to staff on new technologies as directed by the Administrative Manager.
- **Problem Solving Collaboration**:Collaborate with the Administrative Manager to address and resolve administrative challenges.
Contribute to the development of solutions to enhance efficiency and productivity.
**Qualifications**:
- Bachelor's degree in Business Administration or related field (preferred).
- Proven experience in administrative roles.
- Strong leadership and interpersonal skills.
- Excellent organizational and time-management abilities.
- Proficient in office software and technology.
The Administrative Assistant Manager plays a critical role in supporting the Administrative Manager in overseeing administrative functions, ensuring effective communication, and maintaining efficient office operations. Actual responsibilities may vary depending on the organization's needs and industry.

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