Assistant Manager, Facilities

1 week ago

Tanjong Pagar, Singapore RSM Stone Forest Full time

The primary role of the Assistant Manager, Facilities is responsible for managing the facilities operations of the whole organisation, which include maintenance and upkeep of office facilities, liaising with building management, vendors/contractors for office improvement works. This role is also required to support Seminar and Training Facilities set up/rental and assist with the tenancy management.

**Responsibilities**:
**1. Point of contact for the following**:

- Staff - feedback on office facilities, e.g. faulty lights, ACMV-related issues, etc.
- Contractors - support and coordinate with service providers including contractors for office improvement/rectification works.
- Building Management - liaise and coordinate with building management for general building maintenance and monthly servicing of common areas.

**2. Maintain a safe and efficient work environment for the organisation through daily routine check of the office premises and rectify issues with relevant vendors promptly.**

**3. Supervise all cleaners and liaise with cleaning contractor to ensure cleanliness of office premises.**

**4. Support and coordinate with service providers including contractors for office improvement/ additions and alterations/defect rectification works and ensure compliance to statutory regulations including fire safety (SCDF), etc.**

**5. Handles room bookings for Seminar and Training Facilities in the company**
- Maintenance and use of the room booking system, including generating of reports.
- Attend to external enquires regarding room rental, availability and rates.
- Reserve and manage the room availability.
- Work with team to generate invoice and track payment.
- Set up seminar and training rooms fixtures and AV system according to requestors’ needs and provide basic troubleshooting on issues related to audio-visual (AV) equipment.

**6. Assist with tenancy management, e.g. office leasing, defects during occupancy and reinstatement.**

**7. Cover reception and/or office administration function when necessary.**
- Coordinate with Reception and/or Admin colleagues to ensure proper coordination and coverage.
- Attend to ad-hoc requests

**8. Assist to supervise the overall Facilities function in the absence of the team leads.**

**Job Requirements**
- experience in facilities, AV and video conferencing equipment management.
- Responsible and possess strong initiative in following up solutions for problems.
- Hands-on and able to work in a fast-paced environment.
- Able to support after office hours and/or on weekends as and when required.
- Experience in office improvement/ additions and alterations would be an advantage.
- Able to work independently and in a team-oriented environment.
- Effective communications skills both verbal and written.

Pay: $4,000.00 - $5,000.00 per month

Schedule:

- Monday to Friday

Work Location: In person

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