Operations & Administration Associate

5 days ago

Singapore ENTROPY FUNDS PTE. LTD. Full time

Entropy Funds is a Singapore-based fund manager managing a Singapore-domiciled Variable Capital Company (VCC). We serve a select group of institutional and family office clients, primarily Japan-facing, and are seeking a committed, detail-oriented Operations & Administration Associate to join our lean team.

**Key Responsibilities**:

- Coordinate with service providers (fund administrator, custodians, auditors, legal, and compliance partners)
- Support fund operations including subscription/redemption tracking, NAV reports, audit requests, and compliance submissions
- Manage client onboarding, KYC/AML due diligence, and MAS-required documentation
- Liaise with Japanese-speaking clients and counterparties on documentation and reporting
- Prepare internal operational reports and maintain accurate record-keeping
- Support project management for compliance, fund reporting, and internal infrastructure
- Contribute to the preparation of regulatory filings with MAS (e.g. Form 1, 7, 8A)
- Collaborate with the CIO and CEO on cross-functional projects related to investment and client operations

**Requirements**:

- **JLPT N1 certification**(business-level fluency in Japanese is essential)
- Completion of **relevant CMFAS modules**strongly preferred (e.g., M5, M6, M6A, M8, M8A, M9, M9A, 12, 1B)
- Bachelor’s degree or above, preferably in Finance, Economics, Accounting, or related fields
- 2-5 years of experience in fund administration, middle office, compliance, or audit
- Excellent written and verbal communication skills in English and Japanese
- Strong attention to detail and willingness to handle both strategic and hands-on tasks
- Ability to thrive in a lean, entrepreneurial, and intellectually demanding environment

**Nice-to-Haves**:

- Familiarity with MAS regulatory framework, SFA, VCC structure, and fund reporting cycle
- Experience with investor communication, LP onboarding, or client operations
- Prior experience with Bloomberg, Salesforce, Asana, Excel and other relevant tools

**What We Offer**:

- Opportunity to grow with a CMS-licensed firm managing institutional capital
- Exposure to cross-border fund operations and regulatory infrastructure
- A long-term role with potential to evolve into licensed representative or front office
- Retention-linked support for CFA Level III and CMFAS completion
- Tight-knit team culture with ownership, trust, and meaningful responsibility

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