Senior Administrative Executive

14 hours ago


Tampines, Singapore United World College of South East Asia Full time

**Main Responsibilities**
- Manages the daily operations of the academies, ensuring smooth and efficient execution of all programmes and activities.
- Takes charge of logistics, including transportation and equipment.
- Creates schedules for training sessions, matches, and other academy events.
- Collaborates with other departments to ensure seamless coordination and delivery of services.
- Work closely with community partners to understand their programme needs and provide advice on using the Activities Facilities. Maintain community partners systematically and trigger booking discussions with community partners before the end of booking period.
- Work collaboratively with various internal departments (for example Security and Facilities) to ensure the smooth delivery of the programme.
- Monitoring the cost centres’ financials: Responsible for tracking expenses, meeting budget, payment schedules/status, preparing reports on utilisation of expenses, reconciliation and maintaining financial records
- Support and monitor the academy programmes.
- Monitoring the programme attendance registers, liaising with Head of Programmes and coaches, updating programme data in the college system; maintaining and developing the EFA website and financial work.
- Support and manage the marketing and communication of information for programmes conducted and liaise with Comms and Marketing on football celebrations, photographs and write ups for perspectives.
- Oversee social media channels to promote activities, take photographs, engage with followers, and generate excitement and interest in upcoming events.
- Act as the key liaison point for parents and students for either digital, telephone or face to face enquiries.
- Coordination and scheduling of meetings Administer and manage spreadsheets on tracking programmes and details and perform any other duties assigned by the Head of Programmes.

Event / Fixture Support
- Provide communication support to coaches during events, managing, developing and scheduling the online Spiideo media platform on a weekly and daily basis. This entails setting up the programme, meeting the coaches and supporting the editing of the recordings.

**Person Specifications**
- Minimum Diploma in a related discipline.
- Experience in similar administrative or sports and activities in context within the Local Singapore Community and school environment.
- Able to work cohesively in a team based environment as well as independently and flexibly with people of different levels.
- Working knowledge of Mac platform/Google Suite and collaborative software such as google calendar and event planning.
- Must be resilient, patient and works proactively in providing support.

**Applications**

Work Location: In person

Application Deadline: 14/03/2025



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