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Senior Executive/ Executive, Lease Admin

3 weeks ago

Singapore STRAITS RETAIL PROPERTY MANAGEMENT SERVICES PTE. LTD. Full time

**Responsibilities**:
Lease Documentation
- Provide lease administration support to leasing team
- Prepare lease documents and monitor status of documents to ensure timely execution
- Liaise with solicitors and tenants on the lease documents
- Liaise with tenants on submission of tenancy information
- Update and maintain tenancy information and reports
- Provide filing support and assist in other administrative duties assigned

Reporting
- Update and upkeep periodic reports i.e. Master Tenancy Listing & Published Sales Reports
- Assist to prepare and ensure accurate and timely reporting on a monthly and periodic basis
- Assist in Budget & Forecasting report for the Leasing team
- Ensure accurate and detailed analysis of rental, gross sales turnover and occupancy cost to prepare review/report on Tenants' performance
- Assist to prepare any adhoc reports required by Management
- Develop and maintain a productive working relationship with the system's vendor
- Manage and work with the system's vendor to ensure optimal automation of relevant reports
- Liaise with the system's vendor on related issues and ensure all functions are in order
- Conduct periodic training on the system for new hires
- Coordinate and provide information to auditors and compliance bodies.
- Assist with the IRAS and URA Quarterly Occupancy Survey submission

**Job Requirements**
- Diploma/Degree in Real Estate, Business Administration, Accountancy, Finance or its equivalent
- Minimum 4 years’ relevant experience preferably in administration and reporting for retail and commercial properties
- Possess excellent numerical, analytical and Excel skills
- Proficient in MS Office
- Ability to multi-task, meticulous, independent, self-motivated and work within timeline
- Positive disposition, resourceful and a team player
- Excellent interpersonal, persuasive presentation and negotiation skills