Admin Assistant to Svp

**Job Type**:Full TimeAs a member of #TeamPSA, you will be part of a diverse and global team at the forefront of creating cargo solutions to enable more agile, resilient and sustainable supply chains. Experience first-hand and drive supply chain transformation from Singapore and through PSA’s global network of ports, logistics and supply chain solutions. Alongside, we can move the world
- **_Develop Your Potential:_** We emphasise and offer exciting rotations, learning and development opportunities, which will fuel your career aspirations and complement your business exposure across our global network.
- **_Diverse, Equal Opportunity:_** We build a sustainable work culture where all our people feel welcome, valued, respected and able to express their ideas and beliefs freely. We believe that diversity of thought and approaches in our workplace makes us stronger as a team.
- **_Competitive Compensation & Benefits:_** We are committed to recognising and rewarding your contributions to the business. Our benefits packages aim to improve your quality of life by providing support for medical, dental, recreation, among others.

**Purpose**
This role will be responsible for full administrative and planning support of various activities for the Senior Vice President of Group Finance and the Group Accounting Department (GAD) team. The role will cover the full spectrum of secretarial functions - calendar, appointment, travel & hotel arrangement, minutes of meeting, reports, business correspondences and organize social events/functions. This role will also be required to assist the GAD team by providing broad range of administrative support to the department operations as well as coordinate in the office administration management.

**Accountabilities**
- Has overall responsibility and accountability for administrative matters relating to the SVP (GF) and the extended GAD team;
- Perform standard PA/secretarial duties such as recording and files maintenance, mail receipt & distribution (if applicable), and maintaining SVP (GF)’s calendar;
- Take action authorised during SVP (GF) & GAD team members’ absence and use initiative and judgement to see that matters requiring attention are referred to delegated authority or handled in a manner so as to minimise effect of SVP’s and GAD Team members’ absence;
- Be the backup to cover Group CFO’s PA whenever necessary
- Provide support to the PA cluster in events management of the cluster and to other cluster, where necessary.
- Maintain SVP (GF) & GAD team members’ office & pantry in a professional manner in terms of cleanliness and orderliness and ensure that key support functions such as fax, telephone, printers, etc are in good working order;
- Be the frontline person to greet and receive visitors or vendors when they walk in to GF’s office. Default person to response to door bell;
- Handle incoming calls professionally, receiving SVP (GF) & GAD team members’ visitors as and when necessary;
- Communicate SVP’s instructions or requests to various individuals and/or departments and furnish/gather information from others;
- Handle correspondence, draft letters and memos for SVP (GF) & GAD team members, if necessary;
- Open incoming non-P&C envelope for SVP(GF) and GAD team;
- Administer expense claims for SVP (GF) & GAD team members, maintain expense records and confidential files. Administer incoming invoices for approval by SVP (GF) and conduct verifications;
- Plan and organise official matters, assist to prepare materials for meetings;
- Organise teleconferencing as and when required;
- Make travel arrangements including visas, ticketing, hotel reservations, transportation, etc.;
- Organise beverages and/or luncheon meetings for SVP (GF) & GAD team members’ visitors;
- Provide assistance in the Employee Events;
- Perform various other duties as required from time to time.

**Pre-requisite**
- Posses GCE ‘O’ or ‘A’ Level
- Able to multi-task, work independently and meticulous.
- Good oral and written communication skills
- Good organisational and team player, Energetic personality
- Ability to work with people of all levels
- Hands-on and willing to learn and have an eye for details
- Some accounting experience especially in book-keeping would be an advantage
- High level of accuracy, reliability and personal integrity to uphold confidential information