Executive Secretary

**Hello there**

We’re **Atlas Assurance Advisory**, and we’re in a season of growth.

We’re on the lookout for a **highly capable, organised, meticulous, and proactive Executive Secretary** to join our dynamic team.

But here’s the thing — **this is not just a job.**
We’re building something meaningful, and we want a **long-term partner** to build it with us.

**Why Join Us?**

At Atlas Assurance Advisory, we believe in cultivating a workplace where **harmony and calmness** allow people and ideas to grow. We are a **close-knit team** that values trust, respect, and peace — not just productivity.

If you’re someone who thrives in a **fast-paced but nurturing environment**, and you take pride in being the go-to right hand in any room — we want to meet you.

**About the Role: Executive Secretary**

You will play a pivotal role in supporting our **Director and a Senior Consultant**, ensuring the smooth operation of daily activities, managing diverse tasks, and facilitating effective communication across all levels.

Our ideal partner is **proactive, detail-oriented**, and someone who can **anticipate needs, exercise discretion**, and above all — **maintain confidentiality** with the highest level of professionalism.

**Key Responsibilities (as listed but not limited to)**:

- Manage calendars, schedule appointments, and coordinate internal/external meetings.
- Organise travel arrangements: flights, accommodation, transport, and itineraries.
- Prepare, proofread, and edit presentations, reports, and documents.
- Prioritise and manage incoming tasks, inquiries, and requests, ensuring timely and effective follow-up.
- Support the preparation and execution of meetings, events, and conferences.
- Conduct research and compile insights for projects and presentations.
- Track expenses, and manage financial records and reimbursements with accuracy.
- Maintain updated databases and organised filing systems.
- Liaise with clients, partners, and stakeholders on behalf of the Director, Senior Consultant, and the team — serving as a key point of contact and maintaining open communication with all collaborators.
- Handle confidential matters with utmost care and integrity, ensuring privacy at all times.
- Provide administrative support such as photocopying, faxing, and handling mail in an organised and timely manner.
- Take on ad-hoc tasks and projects as assigned.
- Support marketing efforts and assist with social media management (a big plus).

**Who We’re Looking For**:

- You’re highly organized and meticulous, with strong attention to detail.
- You’re discreet, dependable, and capable of handling confidential information.
- You’re proactive and resourceful — you act before being asked.
- You have excellent written and verbal communication skills.
- You can multitask and adapt in a dynamic environment.
- (preferred) You have prior experience in a similar Executive Assistant or Secretary role.
- Bonus points if you’re familiar with digital tools and social media platforms.

**Compensation & Benefits**
- Salary: $2,500 to $4,500 per month (commensurate with experience)
- Performance Bonus
- Annual Bonus
- Flexible Work Schedule
- Professional Development Opportunities

**Schedule**: Monday to Friday

**Location**: In-Person, Full-Time, Permanent

Ready to build something great together?

We’re not just hiring an Executive Secretary.
We’re looking for a partner who grows with us — someone who finds joy in making things work behind the scenes, keeping things calm, and making the entire team better.

**Hope to see you soon. Cheers**:

- The Atlas Assurance Advisory Team_

**Job Types**: Full-time, Permanent, Fresh graduate

Pay: $2,500.00 - $4,500.00 per month

**Benefits**:

- Flexible schedule
- Professional development

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary
- Performance bonus
- Yearly bonus

Work Location: In person