Senior Officer, Executive Assistant

6 days ago

Raffles, Singapore United Overseas Bank Ltd Full time

**About UOB**:
United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values - Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

**About the Department**:
Group Technology and Operations (GTO) provides software and system development, information technology support services and banking operations.

We have centralized and standardized the technology components into Singapore, creating a global footprint which can be utilized for supporting our regional subsidiaries and the branches around the world. We operate and support 19 countries with this architecture to provide a secure and flexible banking infrastructure.

Our Operations divisions provide transactional customer services for our businesses while also focusing on cost efficiency through process improvements, automation and straight through processing.

**Responsibilities**:
You will join the Group Technology and Operations (GTO) / Group Infrastructure and Platform Service Team (GIPS), which is responsible for delivery and management of technology services to the firm, working with customers, internal service delivery units, and suppliers to ensure an appropriate level of service is delivered. The Technology function is responsible for activities related to the strategic direction and control of all information systems and technology capabilities, both internally and externally. Includes system design and programming, network planning, budget planning, database management, and computer operations.
- Main responsibility is providing Secretarial support assisting the Managing Directors (MD)
- Maintaining the MDs schedule and calendar
- Assisting in planning conferences, appointments, and board meetings
- Preparing, handling and managing corporate documents e.g. memos, contracts, SLAs, financial reports and invoices
- Coordinating travel and logistics arrangement
- Onboarding and off-boarding of employees
- Maintaining department distribution lists and shared drives
- Perform general office duties e.g. monitor office supplies, facility management etc
- Represent department in workplace initiatives and matters
- Organize and coordinate GIPS events and workshops
- Act as cover for other executive assistants as required
- Providing administrative support to the group as the SharePoint administrator
- Appointed e-Memo maker/requester for group’s purchases
- Backup support for the issuance of PR (Purchase Requisition) and performing GR (Goods Receipt)

**Job Requirements**:

- 5 or more years of relevant experience in administration work
- Proficient in Windows 365 Collaboration Tools like Microsoft Teams, Word, Excel, PowerPoint, Outlook, OneDrive, Sharepoint, etc.
- Good communication and collaboration skills working with Operations/Technical/Production support teams
- Proficient in using MS Office Suite of products
- Good Analytical and problem-solving skills
- Operations support
- Proven ability to work independently and under pressure
- A flexible approach to work and able to work overtime as required
- Team player with good interpersonal skills

**Be a part of UOB Family**:
**Competencies**:

- 1. Strategise- 2. Engage- 3. Execute- 4. Develop- 5. Skills- 6. Experience

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