Abo Events Executive

1 week ago

Bukit Merah, Singapore Amway Inc. Full time

**Key Responsibilities**:
**Event Planning and Coordination**:

- Lead the conceptualization, planning, and execution of high-impact company events, including sales and marketing activities, conferences, seminars, product launches, and promotional campaigns.
- Collaborate with internal teams, external vendors, and key stakeholders to ensure smooth, professional, and efficient event delivery.
- Manage event logistics, including venue selection, event materials, catering, transportation, and accommodation arrangements, ensuring every detail is meticulously handled.
- Oversee on-site event operations, proactively troubleshooting issues to ensure a seamless experience.
- Develop and implement process improvements to enhance event management efficiency, effectiveness, and scalability.
- Ensure full compliance with company policies, procedures, and safety standards in all aspects of event planning and execution.

**Administrative and Reporting Duties**
- Prepare, monitor, and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
- Track and reconcile event-related expenses, delivering accurate financial reports.
- Maintain comprehensive databases, including vendor contacts, attendee records, event documentation, and post-event follow-ups.
- Generate detailed post-event reports, evaluating outcomes, attendance, and feedback.
- Provide actionable insights and recommendations to continuously improve event quality and ROI.

**Communication and Collaboration**:

- Serve as a point of contact for events-related inquiries from Amway Business Owners (ABOs) and employees.
- Collaborate with marketing, sales, and cross-functional teams to align event strategies with overarching business objectives.
- Coordinate guest arrangements, including travel and accommodation for local events.
- Facilitate overseas incentive trips by managing communications, administrative tasks, and travel logistics in partnership with other markets.

**Vendor and Partner Management**:

- Identify, evaluate, and negotiate with vendors, suppliers, and external partners to secure cost-effective and quality services.
- Manage vendor relationships to ensure timely, high-standard delivery of products and services in line with event requirements.

**Creative and Content Support**
- Collaborate with internal and external creative teams to design impactful promotional materials for events.
- Support content development, including presentations, infographics, and video production, ensuring consistency with branding guidelines.

**Other Duties**
- Contribute to additional projects and initiatives that align with business goals.
- Coordinate and manage the comprehensive Sales & Marketing events calendar to ensure effective planning and scheduling.

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