Executive (Project Management)

2 weeks ago

Bukit Timah, Singapore Institute of Policy Studies Full time

**Job Purpose**

The Institute of Policy Studies (IPS) is a policy research think-tank in the Lee Kuan Yew School of Public Policy, National University of Singapore. IPS is looking to hire an Executive (Project Management) for the Social Lab on a yearly renewable contract.

The person will be required to liaise with Clients, Vendors and Free-lance interviewers to meet the required project’s contractual obligations. This position will be primarily be in support for the various projects where Social Lab is contracted to do data. The individual needs to be self-motivated, well-organised and work well under a demanding or fast changing environment.
- Working with internal and external stakeholders which includes various ministries in Singapore to ensure project success.
- Monitoring and delivering of various project required reports and materials at required deadlines.
- Ensuring quality control of fieldwork operations and data collection.
- Work with Field team to manage interviewers’ workload and performance which includes distributing the workload to the interviewers, co-ordinating their daily work, coaching as well as troubleshooting problems experienced by interviewers. Preparation of training materials, and conduct of briefing and training sessions etc.
- Ensure that any queries from interviewers, respondents and clients are handled in a timely and proper manner as per protocols.
- Work with IT team to ensure accurate programming of the electronic questionnaires, user acceptance testing;
- Work with QC team to cross-check and ensure data consistency and accuracy across multiple variables and across different datasets; perform any other duties to ensure that cleaned and good quality datasets are delivered. Control and oversight of data verification and data cleaning processes.
- Work with finance for issuance of payment to freelancers and part timers.
- Work with HR and procurement to ensure that all freelance and part time contracts are processed in a timely manner.
- Developing, implementing and maintaining systems to control workflow.
- Managing project progress and liaising with administrative team to plan required resources to complete within timeframe and budget.

**Qualifications**
- Degree or diploma holder, preferably with experience in projects commissioned by the public sector.
- Prior experience in managing, running or handling of projects is an advantage.
- Prior experience in training of full-time, part-time and free-lance staff.
- Strong planning and organisational skills, with the ability to keep to tight deadlines.
- Excellent leadership qualities and ability to motivate teams.
- Ability to prioritise workload and meet deadlines with attention to detail.
- Familiarity with IT systems and computer software, e.g., SPSS, MSExcel.
- Experience with data collection, questionnaire design and/or statistical software (e.g. SPSS DimensionNet, qualtrics, web programming languages, advanced Excel, VBA) is an advantage.

**Salary**: $3,000.00 - $4,000.00 per month

Schedule:

- Monday to Friday

Supplemental Pay:

- Performance bonus

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