Executive/senior Executive, Project Management

COMPANY DESCRIPTION
**THK**MC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. **THK**MC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. **THK**MC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

DESIGNATION : Executive/Senior Executive, Project Management

RESPONSIBILITIES
**Project Execution & Coordination**
- Actively participate in all required meetings, including site visits and coordination sessions, to maintain alignment across stakeholders and support seamless project delivery.
- Coordinate cross-functional teams to ensure timely and efficient project implementation.
- Monitor progress, track deliverables, and drive issue resolution to meet goals within scope and budget.
- Ensure all documentation, reports, and project records are accurate, current, and accessible.

**Site Supervision & Quality Assurance**
- Conduct regular site visits to oversee execution, monitor workmanship, and ensure adherence to safety and regulatory standards.
- Collaborate with contractors and consultants to address on-site challenges and maintain work quality.
- Uphold compliance with internal policies and industry standards throughout project phases.

**Stakeholder Engagement & Communication**
- Serve as the main point of contact between internal teams, consultants, contractors, and authorities.
- Provide regular updates, facilitate meetings, and maintain clear communication to align expectations and drive engagement.
- Build trusted relationships across all levels to support smooth project delivery.

**Procurement & Contract Management**
- Facilitate procurement processes in alignment with organisational policies, supporting departments from tender preparation through to vendor selection.
- Support the monitoring and administration of contracts, including variation orders, claims, and final accounts, in collaboration with relevant stakeholders.
- Partner with vendors to ensure the smooth and timely delivery of goods and services, fostering positive and productive working relationships.

**Project Planning & Development**
- Assist in shaping project objectives, scope, and deliverables to align with organisational goals and strategic direction.
- Collaborate with teams to co-develop comprehensive project plans, including timelines, resource planning, and key milestones.
- Support risk identification and proactively contribute to maintaining a dynamic risk register, including proposing practical mitigation strategies.

**Project Closure & Handover**
- Facilitate the smooth close-out of projects by coordinating defect resolution, finalising documentation, and supporting the handover process to facilities or operations teams.
- Contribute to post-project reviews and support efforts to enhance future project management practices through continuous learning and improvement.

QUALIFICATIONS
- Diploma / Degree in Project Management or a related field.

OTHER INFORMATION
**EXPERIENCE**
- Minimum 2-3 years of experience in project management, particularly in renovation, upgrading, or construction-related projects.

**COMPETENCIES**
- Analytical and resourceful, with a problem-solving mindset
- High attention to detail, with the ability to manage multiple priorities effectively.
- Strong coordination and stakeholder management abilities.
- Excellent communication, documentation, and interpersonal skills.
- Comfortable working in a dynamic environment with diverse teams.