
Operations Assistant/ Coordinator
5 days ago
The Operations Assistant/Coordinator is responsible for managing daily trade operations, including end-to-end order processing, coordinating shipments, and generating shipping documents.
**Job Scope**:
**Coordination**:
- Coordinate day-to-day operational activities with customers, suppliers, ship owners, surveyors, forwarding agents and internal and external team members to facilitate smooth shipment of cargo.
**Shipping Execution**:
- Execute shipments according to established procedures.
- Prepare and send shipping instructions to sellers and buyers.
- Nominate vessels to sellers and buyers.
**Document Management**:
- Handle and generate shipping documents, including invoices, packing lists, and required shipping documents.
- Prepare and check required shipping documents for LC negotiations to banks.
- File shipment documents upon completion.
**Data Management**:
- Update contracts and enter shipping data into the system promptly.
**Financial Coordination**:
- Liaise with the finance team to ensure smooth invoicing and timely execution of cargo/freight/operational payments and expenses.
**Shipment Monitoring**:
- Monitor shipments to ensure smooth delivery and fulfilment.
- Post shipment follow-up to update customers on any potential delays.
**Other Responsibilities**:
- Month-end closing via Navision
- Perform other tasks as assigned by the Traders / Operations Manager.
Pay: $2,200.00 - $3,000.00 per month
**Benefits**:
- Flexible schedule
- Health insurance
Schedule:
- Monday to Friday
**Education**:
- GCE 'O' Level or GCE 'N' Level (preferred)
Work Location: In person
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