Executive Assistant

2 days ago

Singapore FWD Insurance Full time

Established in Asia in 2013, FWD is the insurance business of investment group, Pacific Century Group, and spans Hong Kong & Macau, Thailand, Indonesia, the Philippines, Singapore, Vietnam, Japan and Malaysia, offering life and medical insurance, general insurance, employee benefits, Shariah and Family Takaful products across a number of its markets.

In Singapore, FWD aims to change the way people feel about insurance by leveraging technology to deliver products and services that are relevant, easy to understand and always convenient for our customers. To this end, we have a direct-to-consumer (DTC) platform that allows customers to buy their preferred life and general insurance products directly from our website; as well as a network of preferred Financial Advisory (FA) firms for customers who want to speak with an advisor before committing to an insurance plan. Whatever their preference, we believe insurance should be simple, reliable and convenient.

Similarly, if you are looking for a career where you can create a real impact and celebrate living, we invite you to join us on our exciting journey.

PURPOSE

To undertake a supportive role where the individual will be administering a variety of administrative and clerical tasks in order to optimize workflow procedures in the office. Be the point of reference for all queries, requests or issues.

KEY ACCOUNTAIBILITIES

Secretarial and Administrative work
- Provide secretarial and administrative support to assigned executives.
- Answer the incoming calls for assigned executives.
- Handle the incoming mails for assigned executives - e.g., distribute to the relevant parties and follow up.
- Expenses and medical claims for assigned executives.
- Assist in renewal of club membership.
- Check through documents, expenses claim to ensure accuracy before submission.
- Assist in preparation of presentation materials and reports.
- Be a key contact person e.g., follow up enquires and/or direct to the assigned executives.

Calendar Management
- Maximise efficiency and effectiveness of the time for the assigned executives.
- Manage calendar and coordinate meetings.
- Schedule and coordinate meetings and appointments including booking of venue and sending the meeting invites.
- Set up offline and online meeting and ensure the connection runs smoothly.
- Be mindful of calendar progression throughout the day.
- Plan ahead (schedule and plan the regular meetings)

Travel and hotel arrangement
- Handle travel arrangement (tickets, hotel, visas and transfers) for assigned executives.
- Review and monitor the travel booking processing.
- Check against Travel and Expenses Policy and provide the advisory to the travellers and bookers.
- Check through all the travel requisition before getting approval.

Office Administrative
- Raise purchase orders and invoices through procurement systems.
- Arrange gift and festival hampers for VIP clients and media sending on behalf of assigned executives.
- Purchase office supplies e.g., fruits

Ad-hoc support
- Provide ad-hoc support to Marketing and Events team.

QUALIFICATIONS / EXPERIENCE
- Diploma/Degree holders
- Experience in administration/secretarial

KNOWLEDGE, SKILLS & ABILITY
- Excellent communication skills (Written & Spoken)
- Proactive and good in relationship management
- Excellent calendar management experience
- Good command of written and spoken English

  • Executive Services Assistant

    2 weeks ago

    Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    4 days ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...

  • IT Executive

    2 days ago

    Singapore Spearing Executive Search Full time

    Job Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...

  • Reception & Administrative Assistant

    2 weeks ago

    Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • HR Executive

    2 days ago

    Singapore Spearing Executive Search Full time

    Job description The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...

  • Marketing Executive

    4 days ago

    Singapore Richdale International Executive Search Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive an effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...

  • Administrative Assistant

    2 weeks ago

    Singapore Richdale International Executive Search Full time

    **Job Summary**: **Responsibilities**: - Perform general office duties such as filing, scanning, copying, and data entry. - Manage office supplies and ensure the office environment is well-organized. - Coordinate with external vendors and suppliers for office and production needs. - Schedule and organize meetings, appointments, and travel arrangements for...

  • Retail Consultants

    4 hours ago

    Singapore The Executive Home Store Full time

    The Executive Home Store Italian Furniture and Lifestyle Store has vacancies for: **Retail Consultants / Executives** for those who want a career in retail - Promote sales of Italian imported furniture and lifestyle accessories - Identify marketing opportunities for new customers - Maintain and service existing customers’ database - Good professional...

  • Project Executive- Advertising Industry

    2 weeks ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Role** The Relationship Executive is responsible for the management of a seamless production workflow between THE CLIENT studio and our agency partners. He/She is required to coordinate work/projects of different levels and scale with multiple departments as well as external vendors/partners. The Relationship Executive is responsible for assessing,...

  • HR Executive

    4 days ago

    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    We're representing our client who is looking to onboard a driven HR Professional into their team! As a HR Executive, you will play a vital role in supporting their HR operations and implementing our HRMS. You will also work closely with key regional stakeholders and the wider business to ensure our HR processes are aligned with their business goals. **Your...