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Receptionist

3 weeks ago

Downtown Core, Singapore Mazars LLP Full time

This role will primarily contribute to the firm’s operational effectiveness in terms administrative operations and the facilities management of the firm. He/she must be proactive in maintaining office equipment, ensuring relevant records are up to date and that all administration processes work effectively.

**Responsibilities**:
**Call Management**:

- Handling all telephone calls in a timely and professional manner
- Screening / managing all general calls and direct them to the respective department

**Visitor Management**:

- Attending to all guests in a friendly and professional manner
- Inquiring the name of the hosts and contact the hosts that their visitors have arrived
- Issuance and recording of visitor passes
- Receive visitors and prepare drinks
- Ensure vendors and visitors do not wonder around the office on their own

**Reception Area & Meeting Rooms**:

- Booking of meeting rooms, when required
- Schedule meetings, internally and externally, when required
- Ensure smooth operation and housekeeping of reception area.

**Vendor & Courier Management**
- Coordinate, schedule for delivery of local and overseas courier services and process weekly invoices
- Responsible for office, Pantry and Stationary supplies for meeting room
- Manage logbooks for visitor badges

**Admin**:

- Any other administrative support which is
- Familiarize with key functions within the office
- Any other ad-hoc duties as assigned.

**Requirements**:

- Minimum “O” level qualification
- Minimum 2 years of relevant administrative experience
- Able to work independently with mínimal supervision in a fast-paced environment and possesses a positive, pro-active, and helpful attitude.
- Good interpersonal skills and ability to communicate with all levels with professionalism.
- High level of integrity and ability to manage sensitive information with professionalism.
- Organized, meticulous, flexible, and able to multitask.
- Good knowledge of Microsoft Office
- Good team player
- Fluent in both written and spoken English

**Benefits**:

- Additional leave
- Dental insurance
- Parental leave

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Experience**:

- Receptionist / Admin: 2 years (preferred)

Work Location: One location