Administration Manager

2 weeks ago

Singapore THE PRODUCTION HOUSE SG PTE. LTD. Full time

We are a large format prints, renovation, and events/exhibitions production company looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Area: Ubi

Working Hour: 5.5 Days (9am - 6pm / 9am - 1pm)
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Recruit and train personnel and allocate responsibilities and office space.
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation.
- Oversee facilities services, maintenance activities and tradespersons (e.g electricians).
- Organize and supervise other office activities (recycling, renovations, event planning etc.).
- Ensure operations adhere to policies and regulations.
- Keep abreast with all organizational changes and business developments.

**Requirements & Skills**:

- Proven experience as administration manager.
- In-depth understanding of office management procedures and departmental and legal policies.
- Familiarity with financial and facilities management principles.
- Proficient in MS Office.
- An analytical mind with problem-solving skills.
- Excellent organizational and multitasking abilities.
- A team player with leadership skills.
- BSc/BA in business administration or relative field.

**Skills and Qualifications**:

- Leadership and Management Skills
- Organizational Skills
- Communication Skills
- Technical Proficiency
- Teamwork
- Attention to detail
- Problem Solving
- Business and financial acumen
- Experience with Microsoft Office
- Manage Schedules and deadlines
- Office Management
- Business Administration

**Job Functions**:
Office Management / Staff Management / Budget Management / Policy and Procedure Development / Communication and Coordination / Record Keeping and Documentation / Project Management / Customer Service / Facility Management / IT Coordination

**Position Level**:Manager

**Minimum Years of Experience**:
A minimum of 5-7 years of experience in business administration, management, or a related field is typically required.

**Employment Type**:
Full Time

**Minimum Qualification Level**:
Bachelor's Degree

**Monthly Salary Range (SGD)**:
$4,000

**Workplace Address**:
**Local**:
**Postal Code**:
408934

**Block/House No.**:
53

**Street Name**:
UBI AVENUE 1

**Building Name (optional)**:
PAYA UBI INDUSTRIAL PARK

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