Sports Administrator

**About GESS**

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.

**Job Purpose**

Support the administrative and logístical aspects of running the sports department and in particular, the ACSIS (Athletic Conference for Singapore International Schools) programme, competitive sports and co-curricular events.

**Responsibilities and Accountabilities**

Collaboration And Coordination
- In collaboration with the Head of Sports, support the administrative and logístical aspects of running the ACSIS and competitive sport programs, e.g., Travel logistics, facilities, referees booking and sport uniforms order.
- Proactive and timely communication to parents, including in advance of matches and in the event of cancellation.
- Coordinate try out weeks for ACSIS Teams and International Teams.
- In collaboration with the Head of Sports, maintain the Sport Website, including updating the match results and team sheets in a timely manner.
- Generate statistics and provide recommendations regarding the ACSIS Programme for next year.
- Collaborate in monitoring the ACSIS and CCA Events Budget, ensure correct invoicing and monitor expenditures.
- Work closely with the Head of Sports on the strategic direction of the ACSIS Programme.
- Work closely with the CCA and Swimming operational teams to ensure seamless provision of sports.
- In collaboration with the Head of Sports, Organize and promote invitational sport events.

Support
- Support the organization of the CCA Fair.
- Organize appropriate recognition of student participation/achievement in competitive sports, e.g. Furnishing Medals and displaying Team Photos and trophies.
- Manage ACSIS Team sign ups in our school operational systems and ensure timely payments.
- Support the organization of the Holiday Camps.
- Adhoc weekend sports events across ACSIS and GESS Invitationals.
- Operational running of GESS Sports events.
- Support in organisation of GESS sports programs.

**Knowledge and Experience**
- Diploma in any field
- Professional in written and spoken German and English, as you will be engaging with students, parents and colleagues who speak these languages.
- Excellent organisation, administration and communication skills.
- Relevant experience in administrative or service-oriented fields. Sport knowledge is an advantage.
- Enthusiastic and willing to work flexible hours.
- Ability to multitask and work under pressure.
- Good team player.
- Excellent Computer skills.
- Open mindedness to work in international teams.

**Technical and Soft Skills**
- Interpersonal skills to facilitate interaction with a multifaceted workforce.
- Team player and ability to work in a fast-paced environment and prioritize multiple activities.
- People skills - must be able to liaise with all levels of staff; proven 'hands on' organization skills; self-motivated and service orientated.
- A proactive and 'can do' attitude.
- Attention to detail.