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Administration Assistant 行政助理

3 weeks ago

Ubi, Singapore Seagift Food Pte Ltd Full time

**Sales support 业务支援：**

Ø Input sales and delivery orders to generate picking & packing lists and invoices 开定单/送货单,仓库取货单与配货单;
Ø Handle receipt of various forms of payments and input into system 处理日常收到的款项及准确的输入系统;
Ø Attend to customers’ queries and requests 负责及处理客户的询问;
Ø Promptly relay customers feedback to management 及时将客户反馈转达给管理层;
Ø Manage and maintain good business relationship with customers 维护与客户的良好业务关系;
Ø Monitor stock movement and push sales of slow-moving products 监控库存动向并推动滞销产品的销售;
Ø Prepare products samples for customers 准备客户要求的产品试样品

**Office Administration行政工作**

Ø Handle processes for import of goods including shipping documentation and trucking 处理进口与运输货柜的相关事项;
Ø Submit to insurance company month end stock value and details of shipments for the month 呈报每月的进口船运资料与库存数额予保险公司;
Ø Monitor payments of customers on credit and follow up on late payments with sales colleagues跟进客户的应收款项与销售部同事跟进客户逾期付款的事宜;
Ø Monitor and analyze stock movements to tally stocks in cold room against stocks in accounting software, alert management to replenish stocks 监控及分析公司存货的出入记录，适当的提醒管理层补充库存;
Ø Administer regulations on Work Safety and Health (WSH) and Food Safety (HACCP) 执行职场安全与健康和食品安全条例 ;
Ø Filing and archiving documents准确归档文件

**Requirement资历需求**:
Ø GCE ‘O’ Level至少拥有O水准或相等的文凭 ;
Ø Organised and detail-orientated with good analytical skills有组织性，注重细节并具有良好的分析能力;
Ø Good communication skills 善于沟通;
Ø Ability to work independently and to multi-task能独立工作,同时处理多项事务 ;
Ø Effective time management and problem-solving abilities良好的时间管理及具备解决问题的能力；

Ø Familiar with Autocount Accounting software would be an advantage

略懂Autocount 会计软件获优先考虑;
Good spoken and written English良好的英语口头和书面沟通能力 (Ability to communicate with Chinese-speaking customers would be an advantage 额外的华文沟通能力获优先考虑

**Job Type**: Permanent

**Salary**: $1,800.00 - $2,000.00 per month

**Benefits**:

- Employee discount

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

COVID-19 considerations:
Mask wearing is optional in the workplace

**Education**:

- GCE 'O' Level or GCE 'N' Level (preferred)

**Experience**:

- AutoCount Accounting software: 1 year (preferred)