
Administration Officer
1 week ago
We’re seeking a proactive and organized administrative executive to support our local team and headquarters in Japan. You'll handle translation, cross-border coordination, and general office administration—ensuring smooth communication and workflow across English, Japanese, and Chinese channels.
**Key Responsibilities**:
- **Translation & Interpretation**
Support verbal interpretation in meetings or calls with Japan HQ and local team
- **Cross-Regional Coordination**
Act as a communication bridge between our Singapore office and Japan HQ
Schedule and organize cross-border meetings, calls, and travel arrangements
Liaise with external vendors and service providers in Japanese and Chinese as needed
- **Office & Project Support**
Maintain organized multilingual filing systems and document controls
Assist with general admin duties: booking travel/accommodation, preparing materials for internal/external events
Support team projects, including preparing presentations, compiling data, and coordinating with internal stakeholders
**Required Qualifications**:
- Fluent in **Japanese**, **Mandarin Chinese**, and **English**, both verbal and written due to needs to communicate with different stakeholders from different countries (to handle queries and feedbacks from Japanese speaking associates/ clients)
- Strong administrative and organizational skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Excellent attention to detail, multitasking ability, and ability to work independently
- Minimum Diploma or equivalent qualification; 2+ years of relevant administrative experience, especially in multilingual/Asia-Pacific settings
- Experience liaising with overseas HQs or working within cross-border teams is a plus
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