
Office Admin
1 week ago
Description
Work Location: Labrador Park MRT
Reception duties
- Maintenance of general office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Staff Onboarding duties:
- Preparation of “new hire” stationeries pack for new staff
- Keeping track of birthdays of SEA Staff and of new staff
General Support
- General Support to for meeting logistics eg catering, room set-up, and other meeting needs.
- Facilitation of Travel, Hotel and Transport Arrangements, visa processing if required
- Coordinating full range of events or meeting requirements including venue, catering, transportation, technical requirements, etc.
- Preparation and timely submission of director’s expense reports
- Reconciliation between claims, credit card dues and payments made
Event Coordination:
- Vendor creation/ facilitation of approval for vendors created for an event/ meeting
- Facilitation of payments to vendors relating to an event/ meeting and ensuring payments are made on time
- Issuance of gift cards as rewards/ prizes for events.
- Coordination with finance for vendor payments and month end submission
Requirement:
At least 3 years relevant experience.
Efficient and experienced in managing calendar, arranging travels and meetings.
Able to work in fast pace environment
Excellent time management, organization and planning skills
Able to multi task, work well under pressure and deliver within tight timeline
Highly proficient in Microsoft Office
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