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Live-streaming & Events Administrative Assistant

3 weeks ago

Bedok, Singapore K Space Entertainment Full time

**Key Responsibilities**:
Agreement & Contract Management:

- Prepare, review, and manage contracts and agreements with clients, vendors, and partners for live streaming and events.
- Ensure all necessary documentation is signed, filed, and tracked for future reference.
- Assist in negotiating terms of agreements where necessary, ensuring compliance with company policies and legal standards.

Invoicing & Financial Administration:

- Generate and send invoices to clients and partners for live-streaming services and event coordination.
- Track payments and follow up on overdue invoices, ensuring timely collection.
- Assist in budgeting and financial reporting for live-streaming and event projects.

Event Administration Support:

- Provide administrative assistance to the events team, including managing event timelines.
- Maintain databases and spreadsheets for tracking client details, event schedules, and vendor information.

Document Management:

- Organize and maintain digital and physical files for all live-streaming and event-related documents.
- Ensure that important contracts, financial documents, and correspondence are accessible and stored securely.

Administrative Tasks:

- Assist with preparing presentations, reports, and other documents as required by the live streaming and events team.

**Qualifications**:

- Diploma or Bachelor’s degree in business administration, event management, or a related field.
- Proficiency in Mandarin and English to accommodate our clients' needs.
- Proven experience in an administrative role, preferably within live streaming, events, or media industries.
- Strong organizational skills with attention to detail and the ability to manage multiple tasks.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools.
- Experience with invoicing and financial tracking software.
- Excellent communication skills, both written and verbal.
- Ability to work well under pressure and meet deadlines in a fast-paced environment.
- Familiarity with event planning and live-streaming services.

Pay: $2,000.00 - $2,650.00 per month

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person