Senior Executive, Faculty Affairs

1 week ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

The Senior Executive will support the Assistant Manager in faculty recruitment operational and administrative matters as well as the Faculty Affairs Office in ensuring that accurate & timely services are provided in an effective and efficient manner.

**Faculty Recruitment and Events support**
- Provide support to compile and profile applicants' background information i.e. publications, citations and h-index, grants, etc. and verify applicants' data for School Search Committee's (SSC) evaluation.
- Prepare list for shortlisted applicant for detailed comparison study.
- Arrange for SSC meetings and take simple minutes.
- Plan visit programme, research and teaching seminars.
- Coordinate with Associate Chair (Student) office to get sufficient students and collate student feedback scores.
- Arrange for LCC Specialist. Collate results of teaching survey.
- Purchase of vouchers and process students' vouchers for attending lectures.
- Prepare dossier for submission to College.
- Plan and coordinate Faculty Affairs Office events as well as recruitment or faculty initiatives.
- Support the logistics and planning of meetings, events, including venue bookings, catering, coordination with faculty and unit managers where necessary.
- Assist in putting up entertainment claims by faculty who are on recruitment trip/mission.
- Undertake other duties and tasks assigned by Senior Management, as well as secretariat duties for SSC meetings, etc.

**Requirements**:

- Minimum good diploma from a recognized institution
- Strong interpersonal skills and ability to manage stakeholders across different levels
- Service-oriented and willing to go above and beyond job requirements to serve the School
- Prior experience in recruitment process and events planning will be advantageous
- Resourceful with the ability to work independently as a team member with mínimal direction
- Able to work independently and in teams with cross-department members, stakeholders and others in the organization
- Excellent command of English with excellent writing skills
- 3 - 5 years of relevant professional experience preferred
- Demonstrates flexibility and adaptability according to changing needs and priorities

Hiring Institution: NTU

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