Office Administrator

2 weeks ago


Singapore Control Risks Full time

**Job Purpose**:
The primary responsibility of the Office Administrator position is to provide exceptional customer service, front desk coverage, and administrative support to the office. The incumbent will perform a wide range of administrative and general office duties and assist in special projects.

**Tasks & Responsibilities**:

- Direct incoming calls and enquiries in a timely and professional manner.
- Handle phone calls and interact effectively with walk-in Clients.
- Assist to set up wi-fi for clients or guests when requested.
- Manage the reception area, meeting room, main office clean and tidy at all times.
- Oversee the office stationeries and pantry supplies.
- Taking care of the office plants and fish aquarium are regularly serviced by vendor.
- Ensure reception area and meeting rooms are always clean and tidy.
- Work with IT to ensure that after office hour calls are attended to appropriately.
- Sorting and distributing incoming and outgoing mails and courier arrangements.
- Coordinate local and international courier requests.
- Manage and issue temporary access cards (for both office and building) for guests.
- Administer the Office Security System which includes issuing cards to new joiners and managing the inventory list of cards.
- Office supplies procurement, equipment maintenance, repairs and other task as assigned.
- Replenish office stationery supplies.
- Ensure First Aid supplies and stocks are replenished on a regular basis.
- Label and assign lockers for new hires.
- Management of business cards for all employees
- Coordinate and organize new hire trainings with relevant departments.
- Be accountable for new employee onboarding preparation with clean and tidy tables/seats, stationery, etc.
- Update notice board in the pantry and photos of new joiners and leavers
- Conduct general administrative and ad hoc tasks (Printing, binding etc)
- Support other ad-hoc administrative duties as assigned by office manager.
- Any other ad-hoc matters not limited to ordering of food for meetings/events, journal & periodical subscriptions.

**Requirements**:
**Essential**
- Excellent Interpersonal, good telephone etiquette and customer service skills.
- Meticulous and proactive
- Organized and resourceful
- Ability to multitask and work in fast-paced environment.
- Ability to work independently and maintain strong initiative.

**Benefits**
- Control Risks offers a competitively positioned compensation and benefits package that is transparent and summarised in the full job offer.
- We operate a discretionary global bonus scheme that incentivises, and rewards individuals based on company and individual performance.
- Control Risks supports hybrid working arrangements, wherever possible, that emphasise the value of in-person time together - in the office and with our clients - while continuing to support flexible and remote working.



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