Assistant Producer

1 week ago

Marina Bay, Singapore Marina Bay Sands Full time

**Job no**: 502342

**Work type**: Full Time

**Location**: Marina Bay Sands

**Categories**: Museum

Summary of Job Responsibilities

The post holder will work closely with the Manager, Programmes as well as colleagues from Programmes, Education, Exhibitions and Museum Services at ArtScience Museum on the delivery of Public Programmes.

The Assistant Producer provides key support within the Programmes Department in developing and implementing ArtScience Museum’s public programmes, including conferences and talks, film screenings, artist-led performances, collaborative showcases, and other public events organised throughout the year. These are designed to engage both critically and creatively with the Museum’s mandate, contextualise its exhibition themes and communicate to a broad range of audiences in clear and direct ways the concept of ArtScience Museum - the intersection between art, science, culture and technology.

The Assistant Producer will assist to develop, plan, manage and execute ArtScience Museum’s public programmes with a keen understanding of programming development and production requirements, working closely with colleagues across multiple departments, as well as artists, collaborators and vendors. This position will require the flexibility to work evenings, weekends and Public Holidays when necessary; and willingness to adjust working hours to accommodate programming needs.

The Programmes department is a dynamic and fast-paced environment. As such, ArtScience Museum seeks an enthusiastic, committed individual who is able to work independently and as part of a team. The post-holder should have experience in events management and production, demonstrating the ability to organise workflows, set priorities, meet critical deadlines and work concurrently on several projects with minimum supervision. The post-holder should have excellent interpersonal and communication skills, competent in communicating information effectively, accurately and positively. This position also requires tactful, creative problem-solving abilities.

The Assistant Producer, Programmes will be the key interface between the Programmes team and the Marina Bay Sands Marketing team for ArtScience Museum’s website updates. This task requires competency in JIRA content management system (training will be provided), organisation skills and a good understanding of marketing timelines required to promote events.

Job Responsibilities
- Support with the planning, organising, administration and execution of the museum’s public programmes which include conferences and talks, film screenings artist-led performances, collaborative showcases, and other public events organised throughout the year.
- Track project timelines, budgets, logistics plans, technical production needs and event schedules, ensuring every aspect of the museum’s commitment to the programme stays on schedule.
- Act as a liaison between artists, collaborators, third-party vendors, the museum and Marina Bay Sands other teams as needed.
- Assist with site walk-throughs, planning, set-up, deployment, run and load-out, ensuring safe working conditions in compliance with Workplace Safety and Health regulations.
- Support frontline and backend operations, working closely with internal teams (Visitor Services, MICE, Technical, Security, Facilities, Visual Media, MarComms Social, Museum Services, Exhibitions) to ensure event success and adherence to protocols.
- Liaise on approved write-ups and images for marketing, social media and other promotional platforms.
- Work with Marina Bay Sands’ e-Commerce and Destination Marketing teams on setting up webpages for ArtScience Museum’s various Programmes, updating ArtScience Museum ticketing pages and where assistance is required.
- Support vendor communications pertaining to their services as needed.
- Coordinate evaluation of programmes, including collating feedback for data analysis and reporting.
- Conduct post-event evaluation to identify and implement areas of improvements as needed.
- Assist with record keeping and organise documentation of working documents, content files, audio-visual materials, etc.
- Supporting other projects and duties as assigned.
- Other duties as directed.

**JOB REQUIREMENTS**

**Education & Certification**
- Diploma or Bachelor’s Degree in arts management, cultural studies or other relevant qualification.

**Experience - essential**
- At least 2 years’ experience in a museum or cultural organisation
- A good understanding of the museum-sector in Singapore
- Strong awareness and interest in the Exhibitions, Programmes and Educational activities at ArtScience Museum
- Good communications skills, including good conversation manners in person, online and on the telephone
- Good understanding about how to set realistic targets, and monitor progress against targets
- Strong executional, time-management and prioritisation skills, with ability to pay attention to details
- Ability to m

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