Admin Finance Assistant

23 hours ago

Jurong East, Singapore Probuild Solutions Pte Ltd Full time

Issue DO and Invoice for daily orders. Ensure all information is correct and according to customer's requirements.
- Answer office phone & Whatsapp enquiries, attend to and/or redirect customers' enquiries to the relevant teams for their action.
- Prepare collaterals for sample submission and manage ecommerce platforms.
- Assist to prepare and submit trade financing documents, working closely with operations team to ensure smooth clearance of shipment
- Input accounting entries into SQL Accounting System and verifying of sales and purchase invoices and other COS.
- Monitor AR, send out customer SOA, resolve discrepancies and follow up with customer for payment. Alert salesperson in-charge and finance manager if customer’s payment is overdue.
- Monitor AP and prepare payment vouchers for management’s approval.
- Update bank books routinely, monitor and forecast cash needs to ensure healthy cashflow for daily operations.
- Handle petty cash and staff reimbursements.
- Monitor and reconcile intercompany outstanding and transactions.
- Assist Finance Manager in bank reconciliation, closure of monthly accounts and quarterly GST reporting.
- Routine review of vendors’ quotations to ensure cost optimization without sacrificing service quality.
- Generate ad hoc reports, data analysis reports and presentation slides as and when requested by management.
- Maintain and improve on filing system of all documentations.
- Provide other ad-hoc support to office and operations functions as per instructed.

**Requirements**:

- Minimum Diploma in Economics/Finance/Accountancy/Banking or equivalent professional qualification. Fresh local polytechnic diploma graduates are welcomed to apply, OJT will be provided.
- Strong administrative skills
- Highly motivated with a desire to learn
- Able to meet deadlines and work effectively under pressure
- Computer literate; Proficiency in Microsoft Excel and Google Workspace is preferred
- Observant, meticulous, analytical and team player

**Job Types**: Full-time, Permanent

Pay: $2,200.00 - $2,700.00 per month

**Benefits**:

- Free parking
- Health insurance
- Promotion to permanent employee

Schedule:

- Monday to Friday

Supplemental Pay:

- Yearly bonus

**Education**:

- Local Polytechnic Diploma (preferred)

Work Location: In person

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